[{{ $ctrl._job.status.name | translate}}] Finance Assistant
Aloft London Excel

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Job description

At Aloft Hotels we’re wired for next generation travelers who love open spaces, open thinking, and open expression. Aloft provides a space where style is necessary, social scenes are vibrant, and where the only direction is forward. Our guests are tech savvy and confidently social, with an eclectic style they’re not afraid to show. We understand what our guests need, so we provide an affordable option for the tech-savvy design guru. We’re looking for innovative self-expressers who aren’t afraid to draw outside the lines. If you are someone who appreciates tech-forward features and vibrant social scenes, then we invite you to explore a career with Aloft Hotels.

JOB SUMMARY
To carry out the role within the finance team to ensure that all measures, targets and standard are achieved to the highest audit standard, in a professional and efficient manner. Maintain finance records and carry out administration duties relating to finance.

CANDIDATE PROFILE
EDUCATION
• Five GCSE or equivalent qualifications including Math’s and English, Accounting / Finance or Hospitality qualification preferred.
OR
• Equivalent combination of education and experience.

SKILLS AND KNOWLEDGE
• Timeliness and accuracy in recording and reporting
• Ability to verbally communicate effectively with clients, suppliers and co-workers.
• Flexible hours, (Weekend work may apply during month end / yearend/ late shifts may be require to check floats)
• Ability to follow procedures and LSOPs closely
• Security and safety in work habits
• Hands on approach required
• Flexible team player – and strong communicator.
• Willingness to learn and develop as training will be provided.

EXPERIENCE
• Administration experience
• Excel skills to Intermediate level
• Knowledge of other Microsoft Office programs
• Opera and Micros experience preferred
• Hotel operations experience preferred

FINANCE ASSISTANT JOB FUNCTIONS
Accounts Receivable / Sales Ledger tasks
• Complete all direct billing ensuring correct back up is attached
• Apply all payments accurately, in a timely manner
• Chase all outstanding invoices, ensuring prompt payment in line with payment terms.
• Make chase notes in Opera, so that clear records are kept of conversations and expected payment dates
• Validate and check all event and group invoices and back up, to ensure that all revenue has been correctly raised and billed to the correct client
• Liaise and answer client queries in a professional and courteous manner
• Process Marriott reward vouchers in a timely manner
• Process and allocate Marriott Reward redemption payments when received on the Wash bill monthly. Allocate accurately.
• Ensure all PM accounts are checked out within 5 days of the completion of the event or group
• Strive to achieve DSCO days and Ageing targets monthly
Individual Contributor Template Rev2.0 – NOV2014 2
• Ensure all payment methods and deposits are in place for all events and groups, prior to arrival. Liaise closely with groups and events team on any challenges. Highlight to Finance Manager any specific issues
• Assist the Groups and events team in applying for credit from Shared Service Centre, well in time of the event, wherever possible.
• Know the hotels LSOPs relating to credit management and ensure they are applied in every case
• Ensure completion of month end task list
• Reconcile balance sheets relevant to Accounts Receivable and provide back up in line SOPs
Revenue Controls
• Prepare and issue the Daily E pack in line with SOPs and LSOPs – highlight issues and trends to Finance Manager
• Track responses to E pack and forward to Finance Manager.
• Ensure complimentary rooms for the night and previous night are issued for approval by email daily and approval is granted as per LSOP on the day
• Check all credit card refunds and back up
• Ensure all revenue adjustments are posted in a timely manner with correct and sufficient back up as per LSOP
• Report any usual or suspicious activity to the Finance Manager or Cluster DOF promptly
• Check housekeeping discrepancy report daily and follow up where necessary
• Complete daily reconciliations and prepare for posting if applicable
• Reconcile all miscellaneous revenues
Accounts Payable / Commissions
• Validate CTAC commission on a daily basis and liaise with Shared Service Centre in relation to changes and amendments to CTAC payments
• Manage Groups and Events commissions log, ensuring valid back up is received for all commission accruals (ie contract).
• Reconcile log monthly and post month end accruals in a timely manner , before P&L reviews at month end
• Manage payment for all groups and events commissions, following approval by Events and Groups team – ensuring travel agents are paid swiftly
• Send at least weekly all invoices to Xerox for scanning
• Ensure completion of month end task list
• Liaise with suppliers regarding payment due, where necessary
General Cashiering
• Provide change to associates and managers as required.
• Manage the process of surprise float checks as per standard, maintain records of checks and outcomes/ follow ups
• Ensure security of all cash within your control at all times
• Manage the guest query email address, replying within designated response time to guests in a professional and courteous manner
• Follow guidelines set out on International Procedure for Finance & Accounting Cash 1, (ISOP – Cash 1).
• Report immediately any cash shortages to Finance Manager or control violations
• Ensure completion of month end task list

FINANCE JOB FUNCTIONS:
Work on one off ad hoc projects as and when required.
Work closely with the Finance Manager to provide ongoing support.

OTHER
Perform other duties as assigned to meet business needs.
Follow company and department policies, procedures and audit programs
 
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Requirements

See description

Job type
Full-time
Location
London, United Kingdom
Department
Finance/Accounting
Languages
English
Starting in
As soon as possible
Duration of the contract
Indefinite

Aloft London Excel

Aloft London Excel is a bold hotel featuring loft-inspired design in the hip East End! We are 5 minutes from London City Airport next to the Excel Conference Center and a quick ride to the businesses of Canary Wharf and the heart of this magnetic metropolis. Meet & mingle with friends at our W XYZ bar, grab a sweet, savory or healthy snack from Re:Fuel by Aloft, our 24/7 pantry or play in our Re:Mix lounge. Plus, you can always stay connected with free hotel-wide wired and wireless High Speed Internet Access! Breeze into one of our Aloft rooms, featuring our ultra-comfortable signature bed, walk-in shower, custom amenities by Bliss® Spa and more. Our plug&play connectivity station charges all your electronics and links to the 49” LCD TV to maximize work and play.

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