Bilingual Senior Administrative Assistant Miami Development Office

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CALA Regional Office

Posted

Job description

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

Job Summary

*** POSITION LOCATION***  Miami Development Office | 1000 NW 57th CT Suite 1000, Miami, FL 33126


     The addition of new hotels is one of the principal drivers of Marriott  International’s earnings growth and an important element in progressing the product quality, distribution power and brand equity of Marriott’s Lodging System. The company’s unit growth strategy focuses primarily on acquisition of management contracts and licensing of our hotel brands to third party owner-operators under franchise agreements.  The Development division perform a central, critical role in identifying, generating and structuring deals and successfully closing on opportunities for new hotels, and building win-win relationships with new and existing hotel owners and franchisees.

 

Nature of Work:       

  Assistant to the CDO for the CALA region while also supporting an office of 15+ employees. Work will involve calendar management, handling highly confidential, sensitive material and communicating with owners/investors. Many decisions have a measurable impact on the department/division. Often the incumbent will be responsible for interpreting internal policies and procedures and will be a resource to others in the office. 

 

Profile:                    

    Comfortable with office management and administrative routines while also responding positively to sudden change, ambiguity and pressure in a demanding and unpredictable environment.  Performs well under pressure, quick to “jump” into action to make things happen and solve problems in a calm proactive manner. Attention to detail, excellent organizational skills and comfortable working in a team and independently.

 

Typical Responsibilities:

  • Manages calendar activities for CDO. Coordinating travel and trip agendas while evaluating alternatives and making decisions regarding pricing and logistical issues.
  • Provides planning and/or administrative support for regional conferences, meetings, projects, and team events.
  • Organizing meetings, including but not limited to transportation arrangements, negotiating meeting rental space, preparing agendas and coordinating catering needs.
  • Composes all types of correspondence or documents that may be directed toward outside owners or senior level executives, in both English and Spanish.
  • Responsible for processing items such as expense reports, accounts payable, payroll, and maintaining confidential personnel data secure.  May identify areas where new administrative policies and procedures may be necessary within a department.  The incumbent will initiate the project to develop the new policy or procedure
  • Handles office procurement of supplies and equipment, arranges employee trainings and all team building activities.
  • Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature.  Research typically requires obtaining data from multiple sources.  May have responsibility for a specific departmental process/system, which entails research, and analytical responsibilities. 
  • Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies; and prepares variance analyses to explain comparisons to last year's results or the current year budget.  May assist in the development and forecasting of budget items. 
  • Maintaining data in mainframe application accurate. Will occasionally develop databases or spreadsheets, and presentations.
  • Answers departmental telephone line in a friendly and professional manner; provides callers with responses to all types of requests, both routine and those requiring research and follow-up.  Develops alternatives to handle requests.
  • Perform other duties as appropriate.
 

Typical Knowledge and Experience:

  • Must have excellent written and verbal abilities in English and Spanish; Portuguese is a plus. 
  • Position requires a solid knowledge of a full range of administrative processes typically gained through extensive years of experience.
  • Position requires advanced knowledge of Microsoft Office’s Word, Excel, PowerPoint and may require a working knowledge of other business software packages such as Concur and PeopleSoft Accounts Payable.
  • Position requires a clear understanding of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company.  Incumbent is viewed as a resource to others concerning these areas.

Supervision Received:

  • Incumbent receives minimal supervision.
  • Incumbent is responsible for setting priorities and establishing procedures for completing responsibilities.  Incumbent may delegate portions of work to others. 
  • Incumbent is responsible for resolving and determining the urgency level of conflicting priorities. 
  • Incumbent is responsible for prioritizing some aspects of the work for the supervisor, such as identifying critical items and ascertaining which items are to be delegated to subordinate managers, handled by the supervisor or handled by incumbent.
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Requirements

See description

Job type
Full-time
Location
Plantation, FL, United States
Department
Administration & General
Starting in
As soon as possible
Contract duration
Indefinite

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