Administrative Assistant
This position is not available anymore, but there are more Administration jobs
Closed

Administrative Assistant

About the job

DUTIES AND RESPONSIBILITIES:

 

-     To prepare all operational documents related to administration of Male’ Office.

-     Handles and ensures that all incoming calls are handled in an efficient and Courteous manner as per standards.

-     Be polite and professional in any situation where the image or reputation of the resorts are represented.

-     Responsible to handle ticket purchase requests and ticket refund requests from resorts.    

-     To receive and handle payments from tour operators and supplier payments from the resorts.

-     To ensure that all tour operator’s payments are tally with invoices and to send for deposits in next day or next possible day for dated cheques.

-     To ensure in hand payments for suppliers are handled without delaying and payments for government authorities, airlines or any important payments are to be delivered thorough office clerk same day or next possible day. 

-     To refer payments for government authorities, airlines or any important payment issues to Male’ Office Manager immediately.      

-     Deposited and Issued Payment documents need to be sent to resort by next co-mail box.

-     To prepare “Daily Cash and Banking Summary Sheet” and forward it to concerned   team members on daily basis.

-     Responsible for Handling CHR co-mail box items without any delaying.

-      To send an-mail notification with the details of the items to the concerned team members (once the co-mail box is ready to send resort).

-     To follow-up co-mail box status, make sure of receiving and sending the co-mail box without delaying.    

-    Responsible for keeping proper records of co-mail items.

-    To assist in typing government letters.

-     Receiving documents, invoices, courier packages from Post Office, Courier Agents, suppliers and tour operators.

-    Typing Team Members Medical Memos.  

-    To ensure team members passport Issuing/Receiving details are to be entered to the passport register.   

-    To assist in welcoming new team members arrivals and medicals.

-     Maintain proper filing systems for ticket purchases, ticket refunds, and medical memos.

-     Perform any other duties as assigned by the Male’ Office Manager.

-     Maintains highest confidentiality of all information regarding the Male’ Office and Resorts.

-    Works as a team and is willing to perform any other job functions in the Male’ office.

-    Willing to do any other work within the department, in order to assist other weak areas, or in the event of other staff going on leave, or when requested by the Male’ Office Manager.

-    Performs any additional duties and/or special projects, as requested by the Male’ Office Manager.

-    Maintains high spirit among the Male’ Office Team Members, as well as other resort Team Members.

-    Contributes to the morale and team spirit of the resort, by maintaining effective relationships with resort colleagues.

-    Maintains a high standard of personal hygiene, dress and body language according to resort standard.

-    Polite and professional in any situation, where the image or reputation of the resort is represented.

-    Ensures that all activities are carried out honestly, ethically and within the parameters of the law of Maldives.

About you

See description

The company

Situated on the South Ari atoll, Constance Moofushi Maldives ideally combines the Crusoe Chic Barefoot elegance with the highest standards of Constance Hotels and Resorts.

Its All-Inclusive package which includes Super Premium branded spirits has raised the all-inclusive offering to a higher level in luxury hospitality.

The hotel offers a plunge into the Maldivian authenticity with the possibility to visit local fishing village or to experience big game fishing, trolling the Maldivian style.

At 30 minutes from Constance Moofushi Maldives the most splendid dive sites of the world where ray manta or whale shark can be observed.

View profile
Closed

Administrative Assistant

Moofushi Island, Maldives

Full-time, Indefinite

Start Date:

Latest start date:

Want something different? See similar jobs