Executive Assistant - Live Entertainment

[{{ $ctrl._job.status.name | translate}}] Executive Assistant - Live Entertainment
Disney Parks & Resorts

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Job description

“We make magic.” That’s our motto at Walt Disney Parks and Resorts. And it permeates everything we do. At Disney, you’ll help inspire that magic by enabling our teams to push the limits of entertainment and create the never-before-seen!
The Executive Assistant with Disney Parks Live Entertainment provides administrative support for both the Executive Live Entertainment Initiatives and the Executive Design & Project Delivery, Walt Disney Parks & Resorts.
Reports to:
Executive Live Entertainment Initiatives and Executive Design & Project Delivery, Disney Parks Live Entertainment
ResponsibilitiesThe Executive Assistant provides exceptional delivery of assertive professionalism. This position requires initiative, creative thinking, problem-solving and prioritization skills, as well as decision-making, and proficiency in communication at all levels.
As a self-starter, this individual will be able to anticipate needs and handle confidential information, offer creativity to initiate enhancements and maximize work products, drive work products and showcase action-oriented follow-through. In addition, the Executive Assistant will master technology and a variety of computer programs, be flexible with work schedule to meet impromptu demands, and function as a proactive member of the department while supporting the Executives and their teams in addition to the administrative area as a whole including contributing ideas for continuous improvement.
Other responsibilities include:
  • Proactive facilitation of information flow, calendar planning and meeting preparation in a dynamic environment which includes conducting pre-work and item preparation
  • Acting as the primary contact for all incoming communication and ensure interactions are handled in a professional manner
  • Proactively managing VP’s complex calendar, coordinating external and internal meetings, planning and executing travel arrangements
  • Anticipating, preparing and organizing information and document needs prior to all events
  • Ensuring daily prioritization of communication, meetings, and action items
  • Preparation of executive level presentations, memos, letters, spreadsheets and other correspondence
  • Providing oversight for all LOB office administration and organizational task support, including but not limited to screening and routing phone calls, maintaining filing systems, preparing expense reports and processing workflow requirements through SAP
The Executive Assistant is accountable for exercising discretion, judgment and diplomacy, and for consistently displaying initiative, ingenuity and professionalism. Basic Qualifications
  • Minimum five to seven years administrative experience successfully supporting senior level executives in a corporate environment including significant interactions with internal and external senior leaders
  • Demonstrated ability to interact, partner and network with all levels of management in a fast-paced dynamic environment
  • Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts
  • Demonstrated ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities, including preparing written communication, expense reports, spreadsheets, presentations, meeting notes, copying, filing, faxing and telephone coverage
  • Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports
  • Ability to appropriately respond to and resolve cast and guest issues with little direction
  • Ability to work effectively in a team environment
  • Demonstrated ability to take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
  • Enthusiastic attitude and strong work ethic
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (Concur, Field Representative, Employee ESS, Casual Buyer, etc.) and other software/operating systems such as Keynote
  • Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products
  • Proven knowledge of the WDPR culture, structure and operating practices
Preferred Qualifications
  • Minimum 3 years’ experience supporting senior level executives at The Walt Disney Company
Required Education
  • High School Degree
Preferred Education
  • Bachelor's Degree
Company Overview The Walt Disney Company is a world-class entertainment and technological leader. Walt’s passion was to continuously envision new ways to move audiences around the world—a passion that remains our touchstone in an enterprise that stretches from theme parks, resorts and a cruise line to sports, news, movies and a variety of other businesses. Uniting each endeavor is a commitment to creating and delivering unforgettable experiences — and we’re constantly looking for new ways to enhance these exciting experiences. Bring your individual talents here and discover for yourself why a career with Disney is the opportunity you’ve been looking for.
“It takes people to make the dream a reality.” Walt was on to something when he said that, and it continues to ring true today. No matter the stage in your career, being a part of Walt Disney Parks & Resorts means being a part of a team where you help bring innovation to life through unsurpassed products, services and most importantly remarkable experiences. As a Cast Member you are the steward and connection to our legacy and the backbone of our thriving innovations. Join our team and watch your dreams come true. Additional InformationThis position is a legal entity of Walt Disney Parks & Resorts, an equal opportunity employer.


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Job type
Glendale, AZ, United States
Starting in
As soon as possible

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