Office Manager

[{{ $ctrl._job.status.name | translate}}] Office Manager
Fairmont Regional Linen Service

Posted

Job description

 

Fairmont Regional Linen

 

Executive Assistant

At Fairmont Hotels & Resorts, our Colleagues are with the exceptional service they provide to our guests – and also to one another. Showcase your interpersonal strengths as Office Manager, where your administrative and technical expertise will support successful operations and an unforgettable guest experience.
 
Hotel Overview:  Fairmont Regional Linen Service is a commercial and dry cleaning facility that is owned and operated by Fairmont Hotels and Resorts in the beautiful mountain town of Canmore.
 
Summary of Responsibilities:
Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:             
  • Personally greeting all internal/external guests, offering support and directing enquiries
  • Consistently offer professional, friendly and engaging service  
  • Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
  • Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the General Manager’s office   
  • Follow departmental policies and procedures
  • Follow all safety policies
  • Other duties as assigned
  • Provide a high level of data entry competence and accuracy in the following areas:
      • Entry of all laundry and dry cleaning bills
      • Daily payroll administration and answer questions from employees
      • Processing pay alterations and payoffs
      • Processing month end
      • Preparing purchase orders with invoices
      • Tracking all purchase orders
      • Billing of hotels
      • Creating and formatting spreadsheets
      • Perform word processing including letters, documents and reports
      • Recording and distributing meeting minutes
      • Maintain confidential employee files
      • Administer company benefits/pension plan/LOA/vacation/STD and answer any questions from employees
      • New hire Orientations
      • Staff housing coordinator, check in’s/ inspections, repairs and accounting
    • Liaise and coordinate with the Paymaster
    • Answer phones and distribute messages
    • Assist with organizing staff events and activities
    • Deal directly with Hotels on various matters
    • Provide courteous and professional service to internal and external customers and employees
    • Assist the General Manager
    • Support the Assistant Manager, Human Resources Manager and other members of the Management Team
Qualifications:
  • Previous experience in an administrative role required
  • Computer literate in Microsoft Window applications required
  • Must be able to type 25 words per minute
  • University/College degree in a related discipline an asset
  • Strong knowledge of Fairmont Regional Linen Service's accounts
  • Excellent communication and organizational skills
  • Strong interpersonal and problem solving abilities
  • Highly responsible & reliable
  • Ability to work cohesively as part of a team
  • Ability to focus attention on accounts needs, remaining calm and courteous at all times
 
Visa Requirements: Please insert verbiage around hotel's ability to support visas/ work permits  
 
APPLY TODAY: Whether you’re launching your career or seeking meaningful employment, we invite you to visit http://www.fairmontcareers.com/ to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist!
 
ABOUT FAIRMONT HOTELS & RESORTS
At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That’s why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London’s The Savoy, New York’s The Plaza, and Shanghai’s Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits!
                                                                         

Requirements

See description

Job type
Fulltime job
Location
Canmore, Canada
Department
Other
Starting in
As soon as possible

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