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Four Seasons - Singapore - Regent
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Purchasing Manager
About the job
- Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
- Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.
- Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.
- Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.
- Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.
- Supervise the day-to-day functions of the Receiving Clerks and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.
- Assist Accounts Payable Clerk in researching any discrepancies on invoices.
- Ensure that all storage areas are secure, clean and properly organized.
- Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.
- Complete the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads, including quarterly review and update of annual forecasts.
- Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
- Coordinate and work closely with Owners’ office for joint-procurement activities, information request and projects.
- Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
- Familiar with hygiene standards and perform hygiene audits as required.
- Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.
- Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis.
- As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions.
- Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation.
- Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price.
- Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement.
- Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
- Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling of discrepancies.
- Support Home Office and the hotel’s Safety Committee and Green initiatives.
- Work closely with consultants to ensure the full benefit of their advice is realized.
- Perform any additional duties as assigned by the Director of Finance.
- Department: Purchasing
Closed
Purchasing Manager
Full-time, Indefinite
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