Purchasing Manager

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Four Seasons - Singapore - Regent

Posted

Job description


  • Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.

  • Ensure proper authorization has been obtained for all hotel-specific purchasing contracts and conduct, manage and complete competitive bids in accordance with policy and ensure bids are on file where applicable prior to execution of contracts.

  • Ensure Management Agreement and all other Purchasing Agreement terms and conditions are fulfilled.



  • Monitor the status of slow-moving stocks and ensure a Slow-Moving Stocks Report is circulated monthly to the Director of Finance and the respective Division Heads concerned.

  • Ensure that all purchase order requests are properly documented and accounted for, completed and approved before a purchase order is prepared and the items are purchased.

  • Supervise the day-to-day functions of the Receiving Clerks and ensure that all items received by the hotel are properly documented in accordance with Four Seasons Purchasing and Receiving Procedures.

  • Assist Accounts Payable Clerk in researching any discrepancies on invoices.

  • Ensure that all storage areas are secure, clean and properly organized.

  • Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the hotel.

  • Complete the corporate annual operating equipment and supply requirements with the corporate Purchasing Department and the appropriate hotel department heads, including quarterly review and update of annual forecasts.

  • Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.

  • Coordinate and work closely with Owners’ office for joint-procurement activities, information request and projects.



  • Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.

  • Familiar with hygiene standards and perform hygiene audits as required.

  • Monitor daily costs and prepare or review a daily and month-to-date Food & Beverage Cost Report.

  • Cost and record steward sales, house charges, employee meals and other similar cost credit items on a daily basis.

  • As required, attend Food & Beverage Meeting to review prior month’s Food & Beverage Cost Report to highlight actions.

  • Constantly keep abreast of new products, services and processes and consult with hotel management on feasibility of implementation.

  • Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality products while constantly searching for the most competitive price.

  • Assist the Director of Finance in preparing forecasts and budgets as required locally, by corporate office or Management Agreement.

  • Coordinate and participate as necessary in all month-end, quarterly or annual inventories of food, beverage, operating equipment and supplies.

  • Participate in the annual circulating Operating Equipment inventory and assist in review and reconciling of discrepancies.

  • Support Home Office and the hotel’s Safety Committee and Green initiatives.

  • Work closely with consultants to ensure the full benefit of their advice is realized.

  • Perform any additional duties as assigned by the Director of Finance.

Requirements

See description

Job type
Fulltime job
Location
Orchard, Singapore
Department
Purchasing
Starting in
As soon as possible

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