Administrative Assistant - Americas Design Services

[{{ $ctrl._job.status.name | translate}}] Administrative Assistant - Americas Design Services
Hyatt Corporate Office

Posted

Job description

Description

Join a team that values respect, integrity, humility, empathy, creativity and fun! The Americas Design Services Studio team is comprised of a diverse group of multi-skilled specialists that collectively offer a one-stop portfolio of design and technical services to our owners, developers and a growing network of hotels. Our goal is to ensure that, through a collaborative and inclusive process with plenty of spirited discussion, we realize thoughtful, creative and economic design solutions.
 
We are seeking a resourceful problem solver who is looking to join our creative and fast paced team. Under general guidance, this person is responsible for providing administrative assistance to the Vice President and two (2) Regional Vice Presidents | Studio Heads on the team. Additionally, support may be required for the Managers and Directors, as needed. General responsibilities include but are not limited to: managing calendars, scheduling meetings, preparing travel itineraries, submitting expense reports and processing invoices, compiling and analysing information for inclusion in reports or presentations, electronic filing, as well as monitoring incoming/outgoing mail, e-mail and phone calls. The Administrative Assistant will facilitate communications to the department, gather information as needed, and liaise with a variety of functions throughout the organization. Additional responsibilities specific to the department include:
 
  • Managing the Americas Design Services content on the Global Design Service Hub using BOB
  • Reviewing and distributing the Active Projects Reports
  • Uploading Project Time Tracking and TSA Budgets into Oracle
  • Reviewing monthly TSA Billing and provide % Completion information to Accounting
  • Overseeing the Americas Design Services shared team calendar
  • Organizing vendor Lunch & Learns and CEU presentations
  • Planning team engagement activities and outings
  • Assist with special projects as needed

Qualifications
  • 3 year previous Administrative experience preferred
  • Familiarity with either the Design and/or Hospitality industries preferred
  • Superior organizational skills
  • Strong ability to multitask, manage multiple projects, take on tasks without hesitation.
  • Strong sense of responsibility over projects and willingness to adapt and learn when exposed to new tasks
  • Ability to work ¬†independently and collaboratively while exercising good judgment and critical thinking
  • Ability to work in a fast-paced environment and possessing great time management skills. Ability to stay focused, productive and efficient
  • Proficiency in Microsoft Office: PowerPoint, Excel, Outlook
  • Exceptional communication skills

Requirements

See description

Job type
Full-time
Location
Chicago, IL, United States
Department
Administration & General
Starting in
As soon as possible

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