Administrative Assistant II - Corporate Finance

[{{ $ctrl._job.status.name | translate}}] Administrative Assistant II - Corporate Finance
Hyatt Corporate Office

Posted

Job description

Description

Under limited direction, this individual will provide a high level of administrative support in a fast paced environment in the form of: calendar management, conference calls, greeting guests and meeting/event planning. Coordinate and manage US and international travel arrangements (flights, hotel reservations, travel visas).

 

Process expense reports and invoices in a timely manner.  Will work closely with the team to gather information as needed.  This person will liaise with a variety of functions throughout the organization on behalf of the executive. Must demonstrate a high level of ethical standards, communication skills and maintain overall confidentiality associated with assigned duties.

  • Administrative Tasks for the department (i.e. office supply ordering, mail distribution, receiving visitors to the department)
  • New hire onboarding; contractor badges and access for entire department
  • Coordinate Corporate Finance departmental needs (i.e. meetings, events, after hours meal planning, maintaining distribution lists, etc.)
  • Serve as primary point of contact for any Corporate Finance departmental matters (i.e. office services, records retention, IT)
  • Prepare and process business expense reports for 1 SVP, 5 VPs
  • Manage vendor relationships, invoice management, and outside resources.
  • Manage all aspects of travel arrangements and provide detailed trip itineraries.
  • Work independently on special projects.
  • Draft, edit or proofread correspondence as needed.
  • Demonstrate a commitment to Hyatt core values.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary (included in all job descriptions).


Qualifications

Experience

  • 5 years of administrative assistant experience
  • Capability of working independently
  • Use good judgment and decision making
  • Ability to manage multiple, and at times competing, projects

Education

  • Bachelors Degree

Computer Skills

  • Strong working knowledge of Outlook, Word, Excel and PowerPoint

Additional Requirements

  • Oral and Written Communications – Communicates effectively at all levels both verbally and in writing.
  • Organizing– Ability to orchestrate multiple activities at once; uses resources effectively and efficiently; arranges information and files in a useful manner.
  • Attention to Detail – Keen eye for accuracy.
  • Customer Focus – Views every customer contact as an opportunity to add value and enhance relationships.
  • Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
  • Ethics and Values – Adheres to an appropriate (for the setting) and effective set of core values and beliefs. 
  • Personal Integrity and Trust – is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain. 

 

Requirements

See description

Job type
Fulltime job
Location
Chicago, IL, United States
Department
Administration & General
Starting in
As soon as possible

Other suggested jobs

{{:: 'Events Manager' | ellipsis : 40 : true }}

{{:: 'Château du Feÿ' | ellipsis : 35 : true }}

{{:: 'Personal assistant to CEO' | ellipsis : 40 : true }}

{{:: 'Tropical Islands' | ellipsis : 35 : true }}

{{:: 'Chef de Département F/H' | ellipsis : 40 : true }}

{{:: 'METRO Cash & Carry - France' | ellipsis : 35 : true }}
Other jobs
Marketing Communictions Executive
East Melbourne, Australia
Steward/Dishwasher - FT & PT
Austin, TX, United States
View 3696 other offers