[{{ $ctrl._job.status.name | translate}}] Personal Assistant, Rooms & Pre-opening
Jumeirah Group

Posted

Job description

About Jumeirah:
 
At Jumeirah, we are committed to encouraging and developing our colleagues in world class environments. We value diversity and provide equal opportunities, employing over 14,000 colleagues from over 140 different countries including locations in Asia Pacific, CIS, Central Asia, Western and Eastern Europe, South America, Africa and the Middle East.
 
We want you to do well from the beginning, so we’ll give you every chance to impress during the recruitment process. We promise our colleagues a warm welcome and will help you feel part of our Jumeirah family from day one. You can rely on us to support you as you settle into your journey with us and make Jumeirah ‘Your Place to Shine’. 
 
Our Group & Corporate and Dubai Shared Services teams are an integral part in delivering the Jumeirah Brand promise. Based in our modern headquarters in Dubai Design District or in one of our other key locations, we guarantee you will be part of a dynamic, committed team of industry professionals with a passion for delivering the Company strategy and efficiencies essential for our world class operation.
 
About the Job:
 
An opportunity has arisen for a Personal Assistant, Rooms & Pre-opening to join the Operations team in Group and Corporate reporting to the Vice President Rooms & Director of Operations. The main duties and responsibilities of this role:
  • Independent & advanced internal and external correspondence required on behalf of the department with a high calibre in English communication
  • To be familiar with a multitude of different high level documents with the ability to perform a basic review of such documents for content and accuracy and amendments where required
  • Have excellent/advanced IT skills (Word, Excel, PowerPoint, MS Project, Visio and Outlook) with a fast typing speed and to be able to undertake audio dictation if required;
  • Create Presentations and amend documents, correspondence and emails, using dictation and manuscripts to a high degree of accuracy within tight deadlines;
  • Prepare and format documents in house style and prepare external correspondence with appropriate templates and formats
  • Organise and coordinate regular Rooms Division and Preopening meetings including circulation of Agenda’s and any other relevant documents, setting up venue, time and other logistics
  • Office administration & management - be highly efficient and quick in handling tasks and projects. Work efficiently behind the scenes. Should be able to multi task and handle challenges professionally and effectively
  • Proactively maintain and update the Mercury site of Rooms & Preopening and other such relevant sites as stipulated
  • Handle confidential material and ensure the code of confidentiality is kept at all times whilst maintaining professional office etiquette and discretion;
  • Perform other duties that the VP Rooms and Director of Operations may from time to time reasonably require.
  • Handle and coordinate complex travel schedules and arrangements, scheduling meetings and preparing travel pack and handling expense reimbursements for the VP of Rooms and Director of Operations.
  • Assist the VP of Rooms & Director of Operations in delivering the overall objectives and priorities for the direction of the department.
  • Ensure that projects are completed on or before the deadline.
  • Where required attend meetings and take comprehensive Minutes
  • Keeping the VP of Rooms & Director of Operations informed of appointments and meetings scheduled and ensure enough time for each meeting is allocated with reasonable gaps where possible. Assist to keep the schedules on track
  • Maintaining a very efficient and organized filing system with a paperless approach. However also maintain a hard copy filing system if required
  • Support with the administrative handling of the Pre-opening portal as directed by the Director of Operations
  • Acting as a highly effective & professional liaison of the office with other internal functions and external contacts
  • As required assist SVP Global Operations, VP Rooms & Director of Operations when involved in hotel opening activities - the support and assistance they require whilst on travel
  • Assist SVP Global Operations with administrative support and travel arrangements as and when required
  • To handle the office independently in a professional and effective way with timely communication and the ability to resolve issues and act in a highly proactive manner at all times
  • Facilitate and work on the budget for the department in terms of assisting with annual submission as well as keeping track of expenses
About you:
 
The ideal candidate for this position will have the following experience and qualifications:
  • Have a minimum of five years' senior secretarial/ administrational experience in an international firm, hotel company or multi-national company
  • Be familiar with and able to uphold confidentiality requirements
  • Desirable be educated to a minimum A-level (or equivalent) standard of education; and
  • Possess formal secretarial qualifications.
  • High School or University Degree with English as the medium of education
  • Fluent English speaking and writing skills are essential and any other language skills such as Arabic or mandarin is welcome
  • Have excellent written and spoken English with very strong communication skills;
  • Proficient in internal and external communication
  • Demonstrate acute attention to detail;
About the Benefits:
 
We offer an attractive tax-free salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer generous F&B benefits, reduced hotel rates across our properties globally, excellent leave and health care package, flights home, accommodation, life insurance, functional incentives, participation in a best in kind Savings Plan and other employee benefits making the role attractive to high performers and any applicant looking for a career with one of the most luxurious brands in the hospitality industry. 

Requirements

See description

Job type
Full-time
Location
Dubai, United Arab Emirates
Department
Administration & General, Rooms division
Languages
English
Starting in
As soon as possible

Jumeirah Group

JUMEIRAH™ Hotels & Resorts are regarded as among the most luxurious and innovative in the world and have won numerous international travel and tourism awards.

The company was founded in 1997 and currently operates 20 hotels in 7 countries. Jumeirah’s promise of STAY DIFFERENT™ delivers imaginative and exhilarating experiences in culturally connected environments offering a thoughtful and generous service.

In line with this promise, the individuality of the Jumeirah portfolio is unmistakable, encompassing Jumeirah at Etihad Towers in Abu Dhabi; the world renowned Burj Al Arab Jumeirah, the world’s most luxurious hotel and recognised as the symbol of Dubai, Jumeirah Beach Hotel, Jumeirah Creekside Hotel, Jumeirah Emirates Towers, Jumeirah Zabeel Saray and Madinat Jumeirah in Dubai; Jumeirah Messilah Beach Hotel & Spa in Kuwait; Jumeirah Dhevanafushi and Jumeirah Vittaveli in the Maldives; Jumeirah Himalayas Hotel in Shanghai; Jumeirah Frankfurt in Germany; Jumeirah Port Soller Hotel & Spa in Mallorca, Spain; as well as Jumeirah Carlton Tower and Jumeirah Lowndes Hotel in London.

Jumeirah Group also manages two five-star luxury serviced residences: Jumeirah Living World Trade Centre in Dubai and Grosvenor House Suites by Jumeirah Living in London; Talise, our spa brand; Jumeirah Restaurants, our restaurant division; the thrilling Wild Wadi Waterpark; and the Emirates Academy of Hospitality Management.

Whenever you stay with us or use any of our services, our aim is for you to come away with a sense of the Jumeirah spirit - a genuinely caring and personal service. In our own words, to STAY DIFFERENT™.

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