[{{ $ctrl._job.status.name | translate}}] Front Desk Supervisor
JW Marriott Marquis Hotel Dubai

Posted

Job description

JOB SUMMARY

Supervise front desk associates to ensure all hotel policies, procedures, regulations and standards are followed.

Ensuring that front desk operations runs smoothly in a professional manner at all times.

Perform all front desk related responsibilities and duties when assigned or required.
Assume leadership in the absence of front desk manager

Ensure appropriate and adequate training of all front desk associates including all on-the-job, off-the-job and 15min training.

Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs;

SCOPE / BUSINESS CONTEXT

A Full Time position based at JW Marriott Marquis Dubai.
Number of Direct Reports - 1
Titles of Direct Reports – Front Desk Agent/Team Leader

CANDIDATE PROFILE
Experience:

Previous experience working within a Front Office hotel environment in the 5 star/luxury market is essential
Having an experience in similar position for at least 12 months preferred

Skills and Knowledge

Strong Communication skills (verbal, listening, writing)
Innovative
Pro-active and reliable
MICROS, OPERA, Guestware, Microsoft Office, FCS or telephone software and other related operating systems
Flexible and ability to work around the clock
Ability to work collaboratively with hotel service team in providing exceptional customer service excellent telephone etiquette
Strong problem-solving skills
Strong organization and working to deadline skills
Have a complete understanding of the Marriott Reward program
Deliver trainings

Education or Certification

Good level of English essential

SPECIFIC DUTIES

The following are specific responsibilities and contributions critical to the successful performance of the position:

Be familiar with Hotel services, operational hours and ongoing promotions.
Have a thorough knowledge of JW Marriott Marquis Dubai products and services.
Maintain good working relationship with all hotel departments.
Have a good knowledge of local area and surrounding facilities. Provide recommendations and direction to guests whenever needed.
Check House Count to establish selling strategy for the shift. Monitoring it regularly during shift and responding to any changes.
Ensure daily all forms of communication are used to full capacity and relevant information is handed over to the next shift throughout the shift and briefings.
Demonstrate and promote quality awareness amongst front office desk team. Seek ways to improve and maintain guest satisfaction scores for all front desk associates.
Ensure all require reports are printed, performed and filed according to the standards.
Ensure smooth check-in and check-out of all guests, and proper handling of all guest accounts.
Supervise VIP and Marriott Rewards Elite member arrivals. Ensure meet and greet for Elite member.
Ensure all guest requests are met and special requirements/preferences are taken into account.
Ensure that all arrivals, departures, no shows, extensions, amendments and OPERA related matters are performed on a timely manner in order to avoid further confusion.
Ensure that all concerned departments are informed in regards of room moves, no-shows, early arrivals, special requests, repeat guests or other guest preferences.
Be fully aware of Credit Policy and supervise compliance. Inform your manager and concerned departments about any possible credit risks.
Be familiar and promote Marriott Rewards Program and encourage all front office associates in order to achieve monthly target.
Have a thorough knowledge on virtual concierge and ensure that all guest requests and information updated in OPERA and communicated to other departments.
Supervise accurate and thorough Bucket Check.
Encourage all associates to keep working areas clean and tidy.
Have a thorough knowledge of OPERA, MARSHA, IMS, Guestware and other front office related operational software.
Be familiar with all S.O.P.s and L.S.O.P.s relating to the front office operations
Participate in the training and development of front desk associates and provide training to associates when necessary
Be aware of remedial steps to be taken to rectify Housekeeping discrepancies.
Support and practice Empowerment within front office
Understand all front office sections and their operational requirements.
Run the night operations for the hotel; ensure proper closing of the day and delivery of the reports.
Identify and resolve guests problems efficiently and resolve to the guest satisfaction
Have a thorough knowledge of all Emergency Procedures
Supervise guest registration and all relevant registration details required by the UAE law.
Assuring that all front office receptionists are continually updated with hotel rates, packages and discounts
Have a thorough knowledge of Visa policy and procedures and assist in absence of visa coordinator.
Supervise compliance of FO Receptionists in Cash handling procedures to maintain an accurate float.
Regularly conduct PCI audits in order to ensure compliance according to Marriott International standards.
Be security conscious at all times and inform Manager on Duty of anything suspicious.
Prepare and ensure timely delivery of daily reports to other departments as well as executive office
Assist in maintaining of bulletin board, or other visual representation, to note any outstanding issues, supply shortages within front office department.
Develop knowledge about frequent guests and their special requests and needs. Ensure the information is updated and maintained in guest profiles accordingly.
Each associate is expected to carry out, within their capabilities, all reasonable requests by management
Be flexible according to the business need
Have an excellent approach to customer service
Have strong organizational skills; always practice “Clean as you go”

OTHER

Performs other related tasks as assigned by management.
Complies with Marriott International Hotels Limited Regional Office policies and procedures.
Working hours as required to do your job but normally not less than 48 hours per week.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Requirements

CANDIDATE PROFILE
Experience:

Previous experience working within a Front Office hotel environment in the 5 star/luxury market is essential
Having an experience in similar position for at least 12 months preferred

Skills and Knowledge

Strong Communication skills (verbal, listening, writing)
Innovative
Pro-active and reliable
MICROS, OPERA, Guestware, Microsoft Office, FCS or telephone software and other related operating systems
Flexible and ability to work around the clock
Ability to work collaboratively with hotel service team in providing exceptional customer service excellent telephone etiquette
Strong problem-solving skills
Strong organization and working to deadline skills
Have a complete understanding of the Marriott Reward program
Deliver trainings

Education or Certification

Good level of English essential
Job type
Full-time
Location
Dubai, United Arab Emirates
Department
Front Office reception, Rooms division
Starting in
As soon as possible
Latest start date
September 2018

JW Marriott Marquis Hotel Dubai

Dubai is a city of awe-inspiring ambition and unsurpassed luxury. Home to the world's tallest building, the largest shopping mall, the iconic Palm and now JW Marriott Marquis Hotel Dubai, it is a place where dreams come true. Our landmark 5-star hotel in Dubai is set to become one of the region's most desirable destinations, offering a spectrum of business facilities and 14 diverse dining options for the most discerning of travelers. We are a brand synonymous with intuitive service and refined taste, a title given only to the finest properties in the Marriott portfolio. Elevated above Dubai's business district, on Sheikh Zayed Road, our 5-star hotel's height makes us the world’s tallest accommodation. Spread across two iconic towers, the spectacular hotel features exceptional event settings for celebrations of all kinds, an enticing array of relaxing recreational activities, and the sublime SARAY Spa and Health Club. Experience innovative luxury when you stay at one of the leading five-star hotels in Dubai.

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