Assistant Director of Finance Business Partner

Job Description

Job summary

The Assistant Director Finance Business Partner is responsible for ensuring that the financial controls, books, records and reporting of the hotel are accurate, current and in compliance.  The Assistant Director Finance Business Partner oversees daily operations of the Accounting Department, maintains a grasp of the financial positions, supervise operations, associates’ education and personnel management.

Essential Duties & Responsibilities

General

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
• Perform financial analysis on monthly statements and report these results to the Director Finance Business Partner.
• Verify that the accounting and other related department operations are being performed according to hotel procedures.
• Assist the Director of Finance Business Partner in checking and validating capital expenditure to ensure compliance to budgetary guidelines and policy/procedural requirements as set forth by the company
• Assist the Director of Finance Business Partner in preparation of annual budgets. 
• Supervise yearly and periodic physical inspections of fixed assets for each department.
• Review the associate work hour reports and approved overtime reports for each department submitted by the Paymaster for accuracy and authenticity of the numbers.
• Cover responsibilities of the Director of Finance Business Partner in case of absence.

Accounting

• Review and verify collectability of items in AR Aging. Attend credit meetings, discuss adequacy of bad debt provisions with Director Finance and Business Partner and adjust accordingly.
• Review and verify amounts outstanding in AP Aging, ensure debit balances are followed up and collected from vendors, long outstanding liabilities investigated. 
• Prepare and verify journals and journal vouchers in accordance with required procedures.
• Verify prepaid and accrued expense monthly allocations and other allocated expense calculations are accounted for properly.
• Verify fixed assets are purchased according to the capital expenditure budget, amounts are properly recorded, and the fixed assets ledger is updated.
• Prepare Balance Sheet Reconciliation’s on a monthly basis; provide backup for each account.
• Review the daily revenue report prepared by the Income Auditor.
• Ensure all year-end front and back-office closing procedures are followed per company and system requirements and guidelines.

Financial Affairs

• Manage annual statutory audit of books and records, owner audits and corporate office audits.
• Maintain a working knowledge of the accounting regulations of the region where property is located.
• Prepare actual and estimated working capital schedules and submit them to the Director Finance Business Partner.
• Resolve any problems with the banks regarding deposit and withdrawal transactions.

Taxation

• Ensure all statutory tax reporting required to be filed on a monthly basis is completed in a timely (meeting payment deadlines to avoid any penalty and/or to take advantage of any timely payment discounts) and accurate manner. This includes but not limited to Withholding taxes, Accommodation Taxes, Duty, Payroll and other taxes.
• Be present for tax inquiries and provide any necessary data and information.
• Maintain close communications with tax accountants and attorneys regarding tax problems.
• Attend training and seminars for tax and accounting methods.

Other standard responsibilities

• Develops and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance to the same for consistency across the group. 
• Actively participates in and leads recruitment and talent development for the division/department, to meet both current and future needs 
• Is a “brand ambassador” at all times and ensures brand integrity and clarity are always maintained.
• Models the company’s culture, vision, mission and core values at all times.

Required skills

• Must have a thorough knowledge of all jobs in Accounting, Purchasing, Systems Management and Food and Beverage Control areas.
• Language: good command of English and German both in reading, writing and conversation.
• Motivator and self-starter
• Displays initiative
• Commitment to professional values
• Team builder
• Able to work independently and supervise the whole accounting department is preferred
• Able to handle other laws, insurance, banking and taxation issues is preferred

Qualifications and Experience

• University graduate or similar education in the field of accounting and/or business administration
• Accounting trainings in college or CPA firm
• At least 5 years’ working experience in hospitality Accounting Department
• 3 years’ working experience in a similar capacity

About Us

Rosewood Schloss Fuschl To Open 2024 The legendary Hotel Schloss Fuschl will mark our second property in Austria when it reopens as Rosewood Schloss Fuschl in 2024. Idyllically situated on the banks of Lake Fuschl, the graceful, historic property is reminiscent of a fairytale castle and has been welcoming illustrious guests for centuries. The reimagining of this 15th century landmark cements Rosewood's status as a meticulous and caring guardian of some of the world’s most iconic heritage buildings which have been thoughtfully restored to former brilliance. In keeping with our A Sense of Place® guiding concept, we are committed to protecting the property's deep heritage while modernizing the resort experience in a celebration of both old and new. Surrounded by mountains and forests, Rosewood Schloss Fuschl is only a short distance away from picturesque Salzburg, and will feature 98 guest rooms, including 46 suites and six chalets, as well as be home to world-class restaurants and lounges, Asaya, Rosewood's integrative well-being concept, with indoor and outdoor swimming pools.