Administrative Officer

[{{ $ctrl._job.status.name | translate}}] Administrative Officer
Shangri-La International Hotel Management Limited

Posted

Job description

Shangri-La International Hotel Management Ltd.

 

ARE YOU HAPPY WITH OK?

OR PERFECTION?

 

It takes a special kind of person to work at Shangri-La:

someone with an eye for details and the skills to perform;

someone with an attitude to deliver and a passion to delight.

Are you Shangri-La? 

 

PURPOSE / OBJECTIVE / SCOPE

  • To provide the secretarial and administration support for VP(s) or Director(s) of SLIM Finance Division as assigned by Executive Secretary; 
  • To assist in any administrative needs of the entire Finance Division and to follow up / tracing pending projects.

 
RELATIONSHIPS

  • Direct reports to Executive Secretary of Finance Division
  • Works closely with colleagues of Finance Division, including Shared Services Centre(s)
  • Interacts with colleagues of other Divisions

  
DUTIES & RESPONSIBILITIES

  • To provide secretarial and administration support to the assigned personnel of Finance  Division 
  • To make travel arrangement for the personnel of Finance Division
  • To coordinate meetings for the assigned personnel as required.  Liaise with concerned parties and communicate efficiently and effectively
  • To develop and maintain filing system effectively for the assigned personnel 
  • To assist in updating the manuals of Finance Division
  • To assist in updating the Group Mailing Lists of Finance Division
  • To assist in updating the relevant document on CONNECT
  • To assist in preparing the Hosting Agreement(s)
  • To prepare the Purchase Requisition, Capital Expenditure Requisition, Cheque Requisition and Expenses Claims for the assigned personnel and the Division
  • To share the administrative duties of Finance Division with other Administrative Officers including mail collection and distribution, answer phone calls/take messages as appropriate
  • To support and relieve other Administrative Officers of Finance Division when needed
  • To liaise closely with Shared Services Centre(s) and to maintain and develop smooth communication with other departments.
  • To carry out any special and or ad hoc projects as directed by Executive Secretary and the assigned personnel

 
REQUIREMENTS

  • Diploma holder or above with at least 8 years’ secretarial and or administration experience in a sizable organization
  • Good command of both spoken and written English, Mandarin and Cantonese
  • Proficiency in Microsoft programs – Excel, Word, PowerPoint and Access
  • Able to work independently and in a team environment
  • Able to perform multi-task and meet deadlines 
  • Mature, stable, good interpersonal and communication skills
  • Be organized, proactive, committed and service minded

 
 

Requirements

See description

Job type
Full-time
Location
Hong Kong
Department
Finance/Accounting
Starting in
As soon as possible

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