[{{ $ctrl._job.status.name | translate}}] Human Resources Trainee
Sheraton Brussels Airport Hotel & Conference Center

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Job description

Assist the Human Resources team in the general organization of human resources department and services to the employees and in the day to day operations by carrying out various administrative tasks.
Replace the responsible Human Resources Business Partner during his absence.

MAIN DUTIES AND RESPONSIBILITIES:
• Collect and go through the daily mail ensuring the proper handling of the different items.
• Facilitate/Support the recruitment process by responding to applicant’s inquiries, organizing, preparing and sending out response letters to applicants.
• Facilitate/Support the post-recruitment process by
• Composing the Associate files and staff handbook
• Entering personal details into XTREMIS, the Badging-system
• Making medical appointments for new employees in concerned departments
• Introducing new employees to the hotel
• Ensure that all new fulltime employees, hired during the previous month, are posted on the notice board including name, quality, department and photo.
• Collection of personal documentation and updating of employee files, ensuring that these are detailed and accurate. Including as well updating employee addresses.
• Facilitate/Support the administration of employee turnover by monthly filing and listening former employees and their dossiers.
• Assist the Human Resources team with the administrationof unemployment.
• Handling and follow up of interim orders and establishing the related reports.
• Answer telephones, resolve employee concerns about human resources issues according to the trainee’s ability or referring the question to the appropriate person.
• Create, distribute and post a variety of internal memos and certificates such as “Most On Brand of the Month”, “Job Vacancies” and “Promotions”.
• Create different internally used, monthly reports such as “sickness statistics” and ensure that appropriate parties receive the information in a timely manner.
• Establish and follow up the contact with the insurance company concerning individual work accidents. This includes completing and sending the work accident form as soon as an accident is reported and ensure that all relevant information concerning the employee is transmitted in a timely manner, as well as forwarded to other concerned departments.
• Organize and follow up the planning for the yearly medical check up for each employee of the concerned departments
• Oversee and process a variety of personnel records such as employee absenteeism, presence charts (spot checks per department) and sick leave, ensuring that this is adequately communicated to the paymaster, HR-Coordinator, Assistant of HR Director and Head of Department.
• Responsible for the distribution and documentation of the locker keys.
• Monitor and order stationary items for the department.
• Ensure the preparation of birthday cards for Four Points by Sheraton Brussels Hotel, Sheraton Brussels Hotel, Aloft Brussels Schuman and all staff working for the Complex and being on other payrolls, as well as preparing the birthday gifts for those employees.
• Active participation and assistance in the organization of employee events such as staff parties and the celebration of national days such as “ Saint Nicholas’ Day”;
• Assist with special projects as needed.

This job description is not an exclusive or exhaustive list of all job functions that an trainee in HR may be asked to perform from time to time.

Requirements

The individual should possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Must be able to speak, read, write and understand primary language(s) used in the workplace: French and English.
• Requires good communication skills, both verbal and written.
• Must possess basic computer skills such as Microsoft Word, Microsoft Excel,….
• Must be able to work in a structured manner with established priorities.
• Must be able to work cooperatively and effectively with others in order to maintain positive working relationships both internally and externally.
• Should be able to anticipate, understand and effectively respond to the “internal customer”, meaning employees.
• Ability to maintain excellent relations with employees and maintain employee and guest confidentiality at all times.

Education:
High school or equivalent education required.

Grooming:
All employees must maintain a neat, clean and well-groomed appearance according Starwood standards.
Job type
Internship
Location
Brussels, Belgium
Department
Human Resources
Languages
French, Dutch (optional), English (optional)
Starting in
August 2018
Duration
4 months
Pay range
500€/month
Accommodation
Not provided
Other benefits
One free meal during the working day.

Sheraton Brussels Airport Hotel & Conference Center

Sheraton is in front of the main gate at Brussels Airport and offers sound-proofed rooms with flat-screen TV. The hotel includes a gym, 24-hour room service and a lobby computer terminal. Guests can benefit from the Sheraton Club Lounge experience.

The design guest rooms at Sheraton Brussels Airport Hotel & Conference Center have Sweet Sleeper Beds. Each of the air-conditioned rooms also benefit from a minibar.

Brussels Express Train Station is situated underneath the hotel and offers direct links into the centre of Brussels. The Atomium is a 15-minute car journey from the hotel and the NATO Headquarters are only 5 minutes away by car.

Gullivers Restaurant serves anything from a breakfast buffet to a chic à-la-carte dinner and cocktails. Guests can also enjoy a traditional Belgian beer at the bar.

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