PA to VP Corporate Communications, PR and Corporate Citizenship

[{{ $ctrl._job.status.name | translate}}] PA to VP Corporate Communications, PR and Corporate Citizenship
The Walt Disney Company (Corporate)

Posted
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Job description

We are seeking an experienced Personal Assistant to join our Corporate Communications department on a 12 month fixed term basis.
This individual will be responsible for providing PA support to the Vice President, Corporate Communications, Publicity & Corporate Citizenship. General Manager, Disney Healthy Living EMEA.
The Role
Key responsibilities will include:
PA Support for VP
  • Manage the VP’s busy diary to ensure working time is utilised effectively. Maintain regular contact with the VP to ensure the diary is up to date on a daily basis
  • Arrange and co-ordinate timely travel itineraries for a variety of territories for the VP ensuring time is utilised effectively and costs are within budget
  • Manage corporate budget, with quarterly check-ins with finance and Senior Manager, Corporate Comms
  • Use SAP system to raise purchase orders for invoicing and ordering
  • Process expenses on SAP so that the Vice President gets reimbursed in a timely manner
  • Perform PCard invoice collation/coding duties in a proficient and timely manner
  • Maintain subscriptions to magazines/trade press, as well as online services for Communications teams company-wide
  • Create and update corporate and healthy living presentations
  • Organise Communications / PR, Citizenship and Healthy Living conferences
  • Provide first point of contact for internal/external contacts and act as an ambassador for the team.
  • Assist the wider team with room bookings, catering orders, arranging shipments and other ad hoc support
  • Arrange meetings across division/countries for LOB, organise events and activities ensuring appropriate AV equipment and ensure that catering facilities are booked in a timely manner
  • ‘Discretion’ and ‘diplomacy’ are required attributes and key to the role

Corp Comms Team Support
  • Coordinate handling of the corporate sizzle EMEA-wide
  • Handle media inbox – distribute queries to relevant department in timely manner
  • Be the point of contact for daily cuttings service, Precise. Quarterly meetings to ensure numbers are kept down ahead of NLA Audit
  • Coordinate with NLA and CLA to annually renew TWDC’s copyright fees. Annual audit
  • Review Fact sheets, Boilerplates, Talking Points and minutes prepared by Corporate Comms Intern
  • Prepare presentation documents/visual content for VP, Senior Execs or high profile executive speaker events
  • Provide / update content for corporate website

About You
Suitable candidates will ideally possess the following skills and experience:
  • Proven experience working at Exec level
  • Demonstrable PC skills – Advanced PowerPoint/Keynote, Word & Excel. Knowledge of SAP a benefit
  • Proven experience working in a fast paced environment
  • Exceptional organisational and communication skills
  • Proven ability to work effectively under pressure while maintaining attention to detail
  • Proven ability to adapt quickly to changing priorities, to work on own when the VP is away and to act on VP’s behalf
  • Politically astute
  • Ability to act with initiative and with a positive, professional attitude
  • Approachable and accessible

Right to work
Please note that all of our UK based roles require you to have the existing right to work in the UK

Requirements

See description

Job type
Full-time
Location
Hammersmith, London, United Kingdom
Department
Other
Starting in
As soon as possible

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