Secretary IV

[{{ $ctrl._job.status.name | translate}}] Secretary IV
The Walt Disney Studios

Posted
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Job description

At The Walt Disney Studios, you’ll help bring compelling stories to life through film, music and live entertainment.
The Walt Disney Company’s Corporate Legal Department is seeking an experienced Executive Secretary to support a Consumer Products and Interactive attorney and paralegal team. We are looking for a bright, positive, detail-oriented and reliable self-starter who can support a complex and significant workload in a fast-paced and wide-ranging legal environment. The successful candidate will have strong organizational, technical and interpersonal skills, must exercise discretion and possess the highest ethical standards in connection with confidential information. Responsibilities
  • Answer telephone calls in a professional and responsive manner, and replay messages accurately and efficiently
  • Schedule and coordinate calendars, conference calls and meetings involving individuals in multiple time zones
  • Interact with internal assistants, attorneys and other executives, as well as outside firms, vendors and entities
  • Manage incoming and outgoing mail and filing system
  • Draft, revise including redlining, distribute and/or execute documents, templates, emails and presentations
  • Organize manually or in record system substantive materials (e.g., binders) accurately and efficiently
  • Assist with other administrative support responsibilities as needed for the legal team
  • Make travel arrangements for both domestic and international travel
  • Prepare and process expense reports accurately and in a timely manner
  • This position requires team work with other assistants, paralegals, attorneys and senior executives in the legal department and beyond
  • Applicants should have a cooperative work style, a strong work ethic and a positive attitude with respect to problem solving, while routinely exercising sound judgment
Basic Qualifications
  • A minimum of 4 years of significant administrative support experience in a legal environment, which includes at least 2 years of experience supporting a senior attorney or executive
  • Proven proficiency in MS Windows and MS Office, including Word, Outlook, Excel, PowerPoint, plus Adobe Acrobat, Lync/Skype and SAP Workplace
  • Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
  • Highly organized, attentive to detail and strong proofreading skills
  • Responsible, professional demeanor and sound judgment
  • Self-directing team player who prioritizes effectively, takes initiative and quickly adapts to changing events while maintaining a positive disposition
Preferred Qualifications
  • Experience providing administrative support in a corporate legal group.
  • Familiarity with Document Management Systems, Serengeti, Workshare and Visio
  • Advanced calendaring and word processing knowledge including track changes, redlining and comparing documents
Preferred Education
  • Bachelor’s Degree is preferred.
Company Overview It’s the magic of immersing yourself in a motion picture masterpiece, or a new track from your favorite band, or the spectacle of a live Broadway show. It’s hard to define and even harder to create, but that’s what we do at The Walt Disney Studios. Ours is a culture of innovation, collaboration and creativity. We raise the bar, then step over it, blazing trails through the production and distribution of world class entertainment around the globe. If you want to help tell compelling, enduring stories through movies, music or stage plays, then we want to hear from you. Additional InformationThis position is a legal entity of The Walt Disney Studios, an equal opportunity employer.
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Requirements

See description

Job type
Full-time
Location
San Francisco, CA, United States
Department
Administration & General
Starting in
As soon as possible
Duration of the contract
Indefinite

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