Banquet Coordinator

General Tasks and Responsibilities:

1. Specific Duties and Responsibilities:

• Works in close cooperation with supporting department i.e. Food and Beverage, Housekeeping, Accounting, Engineering, etc.
• Attends (on instruction) all regular Food & Beverage department and banquet meetings, conducts daily pre-function briefings to maintain an open communication line with all assigned staff.
• To be aware of all Food & Beverage / Banquet marketing activities and gets involved in their action plan.
• Ensures that the immediate reliever is updated on all relevant operational issues.
• Controls all out going and returning operating equipment.
• Monitors duty schedules to maintain an efficient workforce.
• Handles the timely set up of all venues according to the service settings and as outlined in the function sheets.
• Regularly tours all Banquets facilities, back and front of the house to ensure the highest possible cleanliness and maintenance standards.
• Coordinates with the Department Head outsourced logistic support i.e. contracted outside work force, contracted food and beverage supplies, operating / sound equipment and transport.
• Monitors all official correspondence and quotations sent out by the department.
• Handles all incoming and outgoing correspondence to the utmost perfection.
• Ensures that all mise en place is in place and done according to the stipulated service requirements.
• Coordinates with the Executive Chef all menu proposals presentations and other kitchen related requirements.
• Submits purchase requests and store requisitions for signature (operating material, food products and beverages) and conducts regular check up on delivery.
• Initiates mailing campaigns on instructions.
• Monitors / handles the banquet reservation book.
• Actively involved in achieving the departments annual budgets forecasts, i.e. meet / maximize the monthly revenue targets by exercising a constant control of the operational cost.
• Conducts on instruction spot checks on the business activities of immediate competitors.
• Familiar with the company’s internal policies and safety procedures.
• If live entertainment is requested or offered he / she assures that all legal documents are available on hand in advance and copies are distributed to all concerned key personnel i.e. NOC, etc.
• Carries out other related assignments or tasks entrusted by the Food & Beverage Manager from time to time.

With related experience on the same position
With hotel experience
With opera system background