PURPOSE OF POSITION
Members of the Explorers’ Desk team are the first point of contact for many issues guests deal with while traveling with Viking and as such, they are crucial representatives of the Viking Way of Exploring the World. You provide guests with exceptional, friendly, personalized front-line service around the clock, both onboard and on shore, in a manner consistent with Viking‘s high standard of guest service
• Assist with organizing and dispatching of shore excursions and tenders.
• Distribute signage, audio equipment and provide general assistance to local guides during dispatch.
• Regularly accompany shore excursions and report on service standard compliance, guest satisfaction.
• Develop and deepen port knowledge through shore excursion escorting, independent exploration and study
• Process all guests at embarkation/registration according to the embarkation.
• Follow Standard Operating Procedures. This includes check-in, collecting passports and other documents. Issue boarding cards to each embarking guest
• Ensure that all guest issues and complaints received at the Explorers’ Desk are either settled immediately or referred to the appropriate department for follow up. Advise guest promptly of all actions taken, follow up and follow through until a final resolution has been achieved
• Provide information on the ports of call and available excursions and assist guests according to their needs and interests to make the most of their time on shore
• Facilitate and assist with onboard shore excursion bookings
• Assign escorts for the shore excursions to provide quality management
• Provide back office assistance with administration and preparation of shore excursions
• Maintain a working cash flow, collect payments, etc. Balance ledger daily and track all receipts and documentation
• Receive and record lost and found items
• Prepare the berthing lists, guest lists, party invitations, gift orders and special notes from the ship’s management to guests
• Aboard and on shore, keep yourself and your work area clean, orderly and presentable at all times, in recognition of your guest-facing role
• Work closely with supervisors, colleagues and other departments in order to achieve the highest possible guest satisfaction
• Play an active part in the Emergency Response Organization and to look for continual improvement in all matters relating to the safety of the guest, crew and vessel
• Perform any other tasks or duties as required or delegated by supervisors
Supervisor: Shore Excursion Manager, Assistant Shore Excursion Manager, Senior Shore Excursion Staff, Guest Services Manager, Senior Receptionist
Gives instructions to: Escorts for tours, Guides if needed
Receives instructions from: Shore Excursion Manager, Assistant Shore Excursion Manager, Senior Shore Excursion Staff, Guest Services Manager, Senior Receptionist
Contract length: 6 months
• Guest-focused and service-oriented
• Positive personality and attitude, friendly and neat appearance
• Excellent organizational and communication skills
• Excellent English proficiency, other languages are an asset
• Minimum 1 year professional experience in a guest facing environment with 5* hotel or shipboard pre-ferred
• Desirable: Firsthand knowledge of our ports of call / previous experience on an ocean ship
• Able to work independently
• Good computer skills
• Flexible and stress resistant, team player, shows commitment, high level of integrity, tactful and cour-teous
GUIDELINES AND REGULATIONS
Job Description • Seafarers Agreement • Company Rules and Regulations • Employee Handbook •
Viking College • Uniform Regulation • Product Manual • STCW 95
- Job type
- Basel, Switzerland
- Starting in
- As soon as possible
- Duration of the contract
Viking Cruises was founded by Chairman Torstein Hagen in 1997. The company established headquarters in Los Angeles, California in 2000 and through rapid expansion has enjoyed double-digit growth in recent years.
With operational headquarters in Basel, Switzerland, Viking provides travel experiences for guests with an interest in geography, culture and history. Each journey includes daily shore excursions, and an exclusive Culture Curriculum program that provides destination immersion through music performances, cooking demonstrations, informative port talks and guest lecturers.
Viking River Cruises award-winning Longships offer a variety of stateroom categories and true two-room suites with verandas. Onboard amenities include a restaurant, bar & lounge, library and expansive sun deck. Itineraries range from 8 to 23 days and feature the rivers of Europe, Russia, Egypt, China, and Southeast Asia.
In 2015, Viking introduced its first award-winning ocean ship with the 930-guest Viking Star. Sister ship Viking Sea joined the fleet in 2016, along with Viking Sky and Viking Sun in 2017. By 2028 Viking will have a fleet of sixteen ocean ships, making it the largest small ship ocean cruise line. Each ship boasts a veranda in every stateroom, a choice of restaurants, an infinity pool, a Nordic-inspired spa, panoramic Explorers’ Lounge, and more. Itineraries range from 8 to 141 days and feature destinations such as Scandinavia and the Baltic, the Mediterranean, the British Isles, and the Caribbean.