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Success Resources - London, United KingdomEventsFebruary 2016 - Now
Events Planning - organizing self development, financial education or motivational seminars in different cities of Europe The role involves: Identifying suitable venues, accommodation and catering suppliers; and negotiation of contracts. Developing event specific organisational tools such as critical paths, timelines, contact lists, deliverable schedules. Event logistics from venue management, event set up, registration of attendees. Assisting with set up and tear down of event. Assisting with onsite event requirements e.g. name badges, onsite folders, registration lists. Coordinate collateral production for printed materials, brochures, handouts, signage and other pieces. Liaising with sales and marketing staff, crew and volunteers, VIP speakers and suppliers in relation to each event. Arrange and manage all travel & accommodation arrangements for VIP speakers and staff. Monitoring and chasing payments; purchase orders; ensuring all invoices are received, approved and sent to accounts for payment. Maintain file copy for budget reference. Maintain supplies inventory by liaising with warehouse on checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; sourcing best price; verifying receipt of supplies. Warehouse work - packing for events, stock count, etc. Compile post event debrief reports, evaluations and file client comment forms. Monitor/update and distribute event fact sheet, website details and calendar of events. Europe Events Team