KARLA SURBITO

KARLA SURBITO

Finance Secretary at Saadiyat rotana resort & Villas
Lives in Saadiyat Island, Abu Dhabi, United Arab Emirates
over 6 months ago

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Experience

  • Finance Secretary

    Saadiyat rotana resort & Villas - Saadiyat Island, Abu Dhabi, United Arab Emirates

    Finance/Accounting
    November 2017 - Now · 1 year and 3 months

    Secretary to the Director of Finance. ➢ Checking the Outlook. ➢ Filing. ➢ Courier invoices verification. ➢ Monthly Hotel Statistics preparation. ➢ Update the concessionaires’ contracts. ➢ Prepares memo and emails. ➢ Maintains meetings schedule for the Director of Finance. ➢ Prepares minutes for finance related meetings. ➢ Renews/applies Hotel’s vehicle insurance. ➢ Maintains and updates Hotel’s contracts. ➢ Assisting Accounts Payable, • Preparing payment vouchers. • Informing & releasing cheques. • Preparing ADDC & Hotel bills. ➢ Relieving Executive Secretary whenever she is off/ Leave.

  • Finance Coordinator

    Golden Tulip Seeb Hotel - Muscat, Oman

    Finance/Accounting
    October 2011 - October 2017 · 6 years and 1 month

    Duties: ➢ Secretary to the Director of Finance. ➢ Centre point of coordinating with other department in regards with Finance department. ➢ Preparing Memos and letters as per DOF’s instructions and distributing it to the concerned staff or departments. ➢ Receiving Memos, Faxes, mails and letters from other department and outside company and distributing it to the concerned staff. ➢ Answering the phone calls and transferring to the person concerned. ➢ Arrange the Finance meeting/ Credit meeting every month. Also, to write the minutes of the meeting. ➢ Verify the contracts and ensure that all the hotel agreements are valid. Ensure necessary notice is given if to discontinue, and if the contract is to be renewed, check if the rate/terms are correct etc. ➢ Preparing the credit facility form, ensuring credit facility documents are valid and check if any are about to expire. ➢ Checking and making sure all the Office supplies are in a sufficient stock and if the office supplies are insufficient, raise a Purchase request or store request in regard to weekly store requisition. ➢ Preparing the attendance sheet for the Finance, Purchasing Dept. ➢ Ensuring all City Ledger Invoices are being sent on schedule to the companies. Check and monitor the C/L Aging and ensure letters are prepared, requesting for payment. ➢ Relieving if one of Finance Team is on leave: I. Accounts Receivable, Accounts Payable/General Cashier and Credit officer in charge substitute if one of them II. Accounts Receivable- City Ledger invoice checking and preparing the statement of Account for all the companies to be delivered. III. Accounts Payable- Invoice posting and cheques making. Paying the O.T. of staff, IOU, Reimbursement expenses of the company. General Cashier- Cash counting/ checking for all outlets tally against opera system and daily preparing the cash & cheques for bank deposit. IV. Credit officer-Follow up payment for city ledger balance, and allocating the payment received through opera system.

Education

  • BS Nutrition and Dietetics

    Western Mindanao State University - Zamboanga, Philippines

    June 2002 - March 2006

    •Collects, analyzes, and summarizes relevant data from the patient and/or medical record, including: Anthropometric and laboratory information Appetite Diet orders Nutrition history Medications Medical concerns •Interprets lab values and estimates nutrient requirements based on: Age Sex Medical condition Level of activity •Analyzes subjective and objective information to define nutrition problems and goals •Completes comprehensive patient nutritional reassessments, addressing previously identified nutrition-related problems •Collaborates with nursing to complete nutrition screening for all patients within 24 hours of admission •Completes physician orders within one working day of notification or in accordance with facility policy •Documents all aspects of patient nutritional services in patient medical record, following facility/department policy guidelines and governing body standards •Evaluates appropriateness of enteral nutrition support, including energy, protein, and adequacy of fluid provisi

Languages

  • English
    Full professional
    80%

Skills

  • Communication
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