Magdalene Cubinar

Magdalene Cubinar

Personal Assistant at Burjuman Arjaan by Rotana
Lives in Kuala Lumpur, Malaysia
over 6 months ago

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Throughout my tenure in the hospitality industry, I have gained a considerable amount of knowledge along with experiences to
which I feel would be beneficial to your established organization. The knowledge that I have gained from my superiors over the
years are invaluable. I have closely worked with Vice Presidents, General Managers, Regional Directors and many other Senior
Managers of multinational organizations. I have learnt how to be fully committed to tasks, time management, being proactive,
working under pressure and meeting deadlines, and all the while being a great team player.


  • Personal Assistant

    Burjuman Arjaan by Rotana - Dubai, United Arab Emirates

    Administration & General
    November 2014 - August 2016

    To prepare/print daily reports for the daily morning briefing  Revinate to be checked on a daily basis and response accordingly  To prepare the Market Metrix and comments summary in one file on a monthly basis  Preparation of gift voucher request  To type the walk about points as and when required and to prepare the summary of pending task on a weekly basis  To prepare the attendance sheet for all Department Heads on a monthly basis for payroll submission  To prepare monthly Duty Manager’s schedule for all Department Head and Assistant  To prepare GM’s Monthly Report  To update the General Monthly Results for GM  To update the number of events held on a monthly basis  To remind GM on colleagues birthdays  To schedule HOD Meeting every month  To follow with Human Resources on the nominations for the General Managers round table meeting with colleagues  To work closely with all Department Heads on any operational matters  A committee member of the Life Committee – to create activiti

  • Personal Assistant

    Double Tree by Hilton Johor Bahru - Johor Bahru, Malaysia

    Administration & General
    November 2013 - November 2014

    ion / Duties:  To work closely with other sister properties on the required collaterals for the opening of the Hotel  To ensure the sufficient stocks for stationaries for all departments  To do the introduction of new team members to the existing team. Ensuring they receive their log in ids as well as the flow of the pre-opening office  To co-ordinate on the relocation of the pre-opening office to the Hotel along with the arrangements of each department  To participate in the Sales blitz by visiting offices for the Hotel introduction  To work closely with the owners office in all documentation, approval, payments and any other matters related  To ensure the smooth running of the administration of the office  To work closely with the Human Resources department in organizing team outings and recognition for team work efforts  To be responsible on issuing complimentary voucher with a proper documented file  Work closely with the Radio cruise on the advertising of the Mass Recruitment  Distribution

  • Secretary to Hotel Manager

    One&Only; Royal Mirage, Dubai - Dubai, United Arab Emirates

    Administration & General
    February 2013 - October 2013

    To assist the Hotel Manager with the administration and smooth running of the Executive Office  To manage the daily schedule of the Hotel Manager and Director of Rooms  To type, take minutes and dictation, draft letters, handle telephone, calls file and trace correspondence  Responding to Guest Service Questionnaires according to the standard of operations  Taking care of the executive office boardroom and ensure meetings booked are well planned  To be responsible for the security and upkeep of all files  To handle all enquiries to the appropriate department/managers  To keep minimum par stock of operating supplies and to ensure its sufficiency at all times for operations need  To ensure submission of weekly and monthly reports by respective Managers  To assist the Director of Rooms in the recruitment of Management Trainee and candidates for the room division department  To perform all other duties as assigned by the Hotel Manager and Director of Rooms

  • Executive Secretary to General Manager

    The Metropolitan Hotel - Dubai, United Arab Emirates

    Administration & General
    January 2011 - January 2013

    o ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard  To review all incoming mail and prioritize before forwarding to the General Manager  To keep calendar constantly updated to facilitate appointment and meeting schedules  Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate  To compose letters on behalf of the General Manager whenever required  To attend meetings, record, write and distribute the minutes and follow up on action items  Organize travel and external business trips for the General Manager  To assist the Management team to co-ordinate for the Annual Staff Dinner i.e follow up on the raffle draws sponsorship, organizing games for the event  To follow up closely on the Sky Garden Bar renovation and to assist in the launching of the Bar  To assist and follow up on the Fish Bazaar (Thai Restaurant) renovation and opening  To follow up on the training’s provide

  • Secretary to Director of Engineering

    Sheraton Imperial Hotel - Kuala Lumpur, Malaysia

    Engineering & Maintenance
    February 2005 - December 2010

    To keep the administrative files of the department up to date and in proper order as well as any operational activities and issues  Responsible for proper recording, maintaining and reimbursement of the petty cash fund  To update associates attendance record (weekly timesheet, overnight shift allowance, overtime, public holidays, sick leave and annual leave).  Preparation of necessary reports (monthly, quarterly & yearly basis) Utility report, Guest Satisfaction Index, Associate Satisfaction Index (Star Voice) etc.  Co-ordinate with all Engineering associates on daily operational tasks especially general defects that require urgent attention.  Responsible of compiling and updating data in computer on all information such as repair log, preventive maintenance program, checklist, etc.  Contact and co-ordinate with contractors/suppliers on request for quotations, purchase items, delivery schedule, outstanding invoices, periodical maintenance and servicing schedule  To ensure that the departmen


  • High School Certificate

    Main Convent High School - Ipoh, Malaysia

    January 1997 - December 2001


  • English
    Native or fluent
  • Malay
    Full professional
  • Chinese
    Limited working


  • Activites
  • Administration
  • Computer skill
  • Confident
  • Confidential
  • Engineering
  • Executive Support
  • Fast Learner
  • Five star
  • General Manager
  • Good Personality
  • Guest relation
  • Hospitality
  • Hotel Operations
  • Human resource
  • Luxury hotel
  • Microsoft Office
  • Middle East experience
  • Multitask
  • Personal Assistant
  • Secretarial
  • Team player
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