Magdalene Cubinar

Magdalene Cubinar

Personal Assistant at Burjuman Arjaan by Rotana
Lives in Kuala Lumpur, Malaysia
over 6 months ago

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Throughout my tenure in the hospitality industry, I have gained a considerable amount of knowledge along with experiences to
which I feel would be beneficial to your established organization. The knowledge that I have gained from my superiors over the
years are invaluable. I have closely worked with Vice Presidents, General Managers, Regional Directors and many other Senior
Managers of multinational organizations. I have learnt how to be fully committed to tasks, time management, being proactive,
working under pressure and meeting deadlines, and all the while being a great team player.

Experience

  • Personal Assistant

    Burjuman Arjaan by Rotana - Dubai, United Arab Emirates

    Administration & General
    November 2014 - August 2016

    To prepare/print daily reports for the daily morning briefing  Revinate to be checked on a daily basis and response accordingly  To prepare the Market Metrix and Booking.com comments summary in one file on a monthly basis  Preparation of gift voucher request  To type the walk about points as and when required and to prepare the summary of pending task on a weekly basis  To prepare the attendance sheet for all Department Heads on a monthly basis for payroll submission  To prepare monthly Duty Manager’s schedule for all Department Head and Assistant  To prepare GM’s Monthly Report  To update the General Monthly Results for GM  To update the number of events held on a monthly basis  To remind GM on colleagues birthdays  To schedule HOD Meeting every month  To follow with Human Resources on the nominations for the General Managers round table meeting with colleagues  To work closely with all Department Heads on any operational matters  A committee member of the Life Committee – to create activiti

  • Personal Assistant

    Double Tree by Hilton Johor Bahru - Johor Bahru, Malaysia

    Administration & General
    November 2013 - November 2014

    ion / Duties:  To work closely with other sister properties on the required collaterals for the opening of the Hotel  To ensure the sufficient stocks for stationaries for all departments  To do the introduction of new team members to the existing team. Ensuring they receive their log in ids as well as the flow of the pre-opening office  To co-ordinate on the relocation of the pre-opening office to the Hotel along with the arrangements of each department  To participate in the Sales blitz by visiting offices for the Hotel introduction  To work closely with the owners office in all documentation, approval, payments and any other matters related  To ensure the smooth running of the administration of the office  To work closely with the Human Resources department in organizing team outings and recognition for team work efforts  To be responsible on issuing complimentary voucher with a proper documented file  Work closely with the Radio cruise on the advertising of the Mass Recruitment  Distribution

  • Secretary to Hotel Manager

    One&Only; Royal Mirage, Dubai - Dubai, United Arab Emirates

    Administration & General
    February 2013 - October 2013

    To assist the Hotel Manager with the administration and smooth running of the Executive Office  To manage the daily schedule of the Hotel Manager and Director of Rooms  To type, take minutes and dictation, draft letters, handle telephone, calls file and trace correspondence  Responding to Guest Service Questionnaires according to the standard of operations  Taking care of the executive office boardroom and ensure meetings booked are well planned  To be responsible for the security and upkeep of all files  To handle all enquiries to the appropriate department/managers  To keep minimum par stock of operating supplies and to ensure its sufficiency at all times for operations need  To ensure submission of weekly and monthly reports by respective Managers  To assist the Director of Rooms in the recruitment of Management Trainee and candidates for the room division department  To perform all other duties as assigned by the Hotel Manager and Director of Rooms

  • Executive Secretary to General Manager

    The Metropolitan Hotel - Dubai, United Arab Emirates

    Administration & General
    January 2011 - January 2013

    o ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard  To review all incoming mail and prioritize before forwarding to the General Manager  To keep calendar constantly updated to facilitate appointment and meeting schedules  Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate  To compose letters on behalf of the General Manager whenever required  To attend meetings, record, write and distribute the minutes and follow up on action items  Organize travel and external business trips for the General Manager  To assist the Management team to co-ordinate for the Annual Staff Dinner i.e follow up on the raffle draws sponsorship, organizing games for the event  To follow up closely on the Sky Garden Bar renovation and to assist in the launching of the Bar  To assist and follow up on the Fish Bazaar (Thai Restaurant) renovation and opening  To follow up on the training’s provide

  • Secretary to Director of Engineering

    Sheraton Imperial Hotel - Kuala Lumpur, Malaysia

    Engineering & Maintenance
    February 2005 - December 2010

    To keep the administrative files of the department up to date and in proper order as well as any operational activities and issues  Responsible for proper recording, maintaining and reimbursement of the petty cash fund  To update associates attendance record (weekly timesheet, overnight shift allowance, overtime, public holidays, sick leave and annual leave).  Preparation of necessary reports (monthly, quarterly & yearly basis) Utility report, Guest Satisfaction Index, Associate Satisfaction Index (Star Voice) etc.  Co-ordinate with all Engineering associates on daily operational tasks especially general defects that require urgent attention.  Responsible of compiling and updating data in computer on all information such as repair log, preventive maintenance program, checklist, etc.  Contact and co-ordinate with contractors/suppliers on request for quotations, purchase items, delivery schedule, outstanding invoices, periodical maintenance and servicing schedule  To ensure that the departmen

Education

  • High School Certificate

    Main Convent High School - Ipoh, Malaysia

    January 1997 - December 2001

Languages

  • English
    Native or fluent
    100%
  • Malay
    Full professional
    80%
  • Chinese
    Limited working
    40%

Skills

  • Activites
  • Administration
  • Computer skill
  • Confident
  • Confidential
  • Engineering
  • Executive Support
  • Fast Learner
  • Five star
  • General Manager
  • Good Personality
  • Guest relation
  • Hospitality
  • Hotel Operations
  • HOUSEKEEKING
  • Human resource
  • Luxury hotel
  • Microsoft Office
  • Middle East experience
  • Multitask
  • Personal Assistant
  • PREOPENING
  • RECRUITMENT
  • Secretarial
  • Team player
Connections
John SAMIA
Talent Acquisition Manager at The St. Regis Saadiyat Island Resort, Abu Dhabi
Mohamed Abdelkareem
Assistant Director of Human Resources "in Charge" at Yassat Gloria Hotel & Hotel Apartments "4 star"
Mira Zehender
Assistant Human Resources Manager at The Ritz-Carlton Dubai
View 7 connections
Following
Other members
Rehman Raza
United Arab Emirates
Sudath Hemasinghe
Dubai, United Arab Emirates
Prabaharan Nagarajan
Dubai, United Arab Emirates
Janith Herath
Doha, Qatar
Naoufal Makboul
Dubai, United Arab Emirates
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