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Committed and enthusiastic administrative assistant, project manager and coordinator with over 10 years of international office experience. Native English speaker, professional proficiency in French. Reliable team player with excellent IT skills, especially with MS Office.
Legal Assistant (Temp)
Akin Gump - Geneva, SwitzerlandOtherDecember 2017 - January 2018 · 2 months
I performed a variety of secretarial and administrative tasks to support assigned attorneys and paralegals. I provided a high level of client care and support while producing a high volume of consistently excellent work product. I maintained a general knowledge of the Firm's practice areas/groups and a specialised knowledge of the assigned attorneys’ practice areas and clients in order to enhance and promote communication between attorneys and their clients. Provided administrative support, legal secretarial processes and procedures. Created, spell checked, edited, translated and proofread various legal documents. Communicated on behalf of the attorney as requested. Input, reviewed, edited and closed attorney/paralegal time sheets. Manage client, matter and timekeeper entries. Expenses and invoicing. Coordinated travel/event arrangements locally and internationally. Scheduled the attorneys’ calendar.
Creative Associate (Temp)
Aga Khan Music Initiative (AKMI) - Geneva, SwitzerlandOtherJanuary 2017 - April 2017 · 4 months
I created and designed all promotional material for the Music Initiative including original graphic and audiovisual material. Video editing for artists and events. Created promotional materials (programmes, invitations, artist bios, press releases, overviews, event alerts, projections). Obtained all footage, audio and visual materials. General administrative work with events (expenses, reservations, agreements, AKMI mail, contracts, Award documents and presentation, research, events calendar). Website updates and promotional material. Archiving audiovisual material from 2002 – present. Organised and catalogued visual materials. AKMI website, Facebook, Twitter, Instagram, Youtube and Vimeo maintenance.
Project Executive and Office Administrator
Black Pearl Capital - Geneva, SwitzerlandAsset ManagementMarch 2014 - November 2016 · 2 years and 10 months
I took an active role in the implementation and execution of several projects from detailed market research to management and promotion. Developed and managed various aspects of overseas projects for assets as follows – Dubai: Go-karting, sports and building development UK: Foreign exchange, biofuels and land rejuvenation USA: Film, TV, cloud storage, real estate and software development Jordan: Real estate Hong Kong: Real estate and office hubs Poland: Commercial and retail centre Led project work (detailed research and compiled data, website design and maintenance - http://www.symphonypartners.com.hk/ and http://www.blackpearlcap.com/BPC/ and ‘Customer relationship management’ (CRM). Managed legal, financial and regulatory factors and documents between Cayman and Cyprus offices. This role required me to completely reorganise and restructure the office and filing system as well as manage documents and finances. Corporate activities (resolutions, corporate registers, liaised with lawyers, accountants and notaries), administrative support services for investment assets, finance (office bookkeeping, accounts payables/receivables, expense reports, tax and government), news alerts reports, contract management, International compliance document implantation, provision of ‘Know Your Customer ‘(KYC). Executive assistant duties (travel, office administration, event management, coordination, etc.), filing, office supplies (obtained quotes, issued orders and payments), IT management, email accounts, first level troubleshooting, logistics and worked with high net worth individuals as both clients and colleagues.
Project Assistant (Academy) and Data Entry Clerk (Special Projects Division) (Temp)
The World Intellectual Property Organization (WIPO) - Geneva, SwitzerlandAdministration & GeneralMarch 2012 - December 2013 · 1 year and 11 months
As part of a two man team, we organised events and seminars around the world which were designed to educate IP professionals about international standards and how they affected developing and less developed countries. Supported and planned the implementation of ‘Phase II’ of the ‘Pilot Project’ for the ‘Establishment of 'Start Up' National Intellectual Property (IP) Academies’. Drafted documents for internal and external circulation in English, French and Spanish, including formatting, editing and finalisation of documents in accordance with WIPO standards and prepared project reports and related documents, including the collection of financial and statistical data. Ensured administrative and logistic support for meetings, seminars, symposia, study visits, expert missions and other related activities carried out in the context of the project and in coordination with other programs, including as required with the Human Resources Management, Travel, Finance and Procurement Departments. Updated the project web page and the training materials platform and liaised with other sectors to feed existing databases with data from the project and it’s beneficiaries. Created and maintained paper and electronic filing systems for records, correspondence and other materials. Updated and demonstrated the ‘Development Sector System’ (DSS) to delegates as an IP matchmaking/funding program. Entered and formatted bibliographic data concerning consultants in the DSS for the Special Projects Division. Verified documents and completed profiles of consultants in the DSS System. Created and updated activities and added participants. Checked for possible anomalies during data entry and validated documents. Represented and demonstrated the ‘IP Development Matchmaking Database’ (IP-DMD).
Berlitz - Geneva, SwitzerlandOtherMay 2010 - October 2012 · 2 years and 6 months
Worked with professionals from JTI, Proctor & Gamble, Louis Vuitton, Leumi Bank, Invista and others. Identified needs of students and advised on presentations, documents, promotional material and formal correspondence. Remained poised and professional when interacting with individuals at all levels with a strong commitment to superior quality within all tasks. Taught using excellent written and verbal communication skills. Managed large groups of students, both adults and children. Trained new teachers. Planned, presented and performed lessons. Established excellent rapport and received exceptional evaluations from colleagues and students. Translated medical and promotional material for www.docinthecity.ch and the EPFL. Translated legal documents for International law firms.
Artwork Coordinator (Oral Care Department) and Administrative Assistant (Purchasing Department) (Temp)
Procter & Gamble - Geneva, SwitzerlandAdministration & GeneralJanuary 2008 - December 2010 · 2 years and 12 months
Originally hired to help with one project, I worked on four and led one for the legal and regulatory updates for oral care products. Managed implementation of ‘Project LIR’, a cost saving project which involved adapting the current artworks for all western European rinses and solely managed project Fluodentyl. Delivered a strong operational performance for a regulatory project updating children’s warning on pastes in Western Europe. Provided and defined all updates for ‘Europe, Middle East and Africa’ (EMEA) products. Print layout and content editing. Demonstrated the ability to take on more responsibility and handle highly stressful situations by controlling the process of five product change projects in multiple languages whilst maintaining alignment with project leaders, factories and global key stakeholders. Delivered a strong operational performance for a regulatory children’s warning change project. Created the pathway for regulatory changes project for the updating of children’s warning on pastes in Western Europe. Presented strategic ideas to global group Developed brand streamlining for important company product lines. Communicated and enabled development of highly successful brand packaging changes. Assessed and helped define new television advertising campaign for an electric toothbrush Delivered presentations. Managed projects from initiation through production and lead them within established budget, supervised design teams and coordinated their design efforts Lead a team of nine designers overseeing the entire creative process. Aligned and negotiated with the design studios and printers. Streamlined processes for product changes, developed strategic corporate communications . Provided and defined all updates for EMEA products. Scheduled meetings across multiple departments. Developed master copies. Coordinated using various in-house software. Print layout and content editing. Understood the importance of product positioning within an International marketing department. Gave valuable solution based advertising program recommendations. Completely reorganised and restructured the information systems. Managed agendas for the whole team (including internal and external meetings). Arranged travel and hotel bookings (challenged BTI Procter & Gamble’s in-house travel agency to save considerable amounts on bookings. Managed expense reports. Autonomously consolidated , completed and brought all Flavour and Fragrance factory information up-to-date in a clear and concise and user friendly spreadsheet. Actively sourced and researched all contact information and production information from all factories and producers with a personal touch which ensured amicable relations with 3rd parties. Collected and arranged all data related to Flavour and Fragrance production Planned and coordinated meetings. Liaised with internal and external suppliers (EMEA). Conducted research and attended production team meetings regularly. Cultivated and maintained relationships with key industry people. Successfully faced new challenges and achieved excellent results and reviews from my team. Adapted quickly to using various in-house software. Handled multiple tasks and worked under pressure. Consistently performed to the highest standards and delivered all tasks within tight deadlines. Created additional optimised content using Pivot tables.
Film and Video BA (Hons)
The University of Creative Arts - Farnham, United KingdomSeptember 2002 - June 2005
Produced self-funded films working in groups owning roles such as director, producer, editor, production designer and cinematographer. Coordinated and planned highly detailed productions. Specialised in editing and all technical software and hardware.
EnglishNative or fluent100%
- Audio editing
- Big events
- Event coordinator
- Event design
- Final Cut Pro
- Front office reception
- Good presentation skills
- Language translator
- logo design
- MS Office
- Networking and liaising
- Office administration
- Photo & video editing
- Press Release
- Private events
- project managment
- proof read
- Special events
- Suite adobe
- Video editing
- web designing