Samreen Mazhar

Samreen Mazhar

Assistant to Vice Executive Manager/ Site Document Controller at engineering consultants
Lives in Dubai, United Arab Emirates
over 6 months ago

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Maintaining an electronic and hard copy filing system.
Comprehensive knowledge of Microsoft Word, Outlook, Power Point, Excel
Scheduling meetings and preparing agendas.
Organizing travel & accommodation arrangements.
Conducting research on behalf of managers.
Excellent telephone manner.
Can offer a warm & friendly greeting to visitors. Smart, presentable
appearance.
Ensuring an efficient running and operation of the Reception Desk.
Self-motivated, proactive & hardworking.
Ability to listen and anticipate.
Provide general secretarial / administration support to senior managers &
Directors
Organizing external / internal meetings attending them and taking minutes.
Liaising with other staff regulatory authorities, suppliers and clients etc.

Experience

  • Assistant to Vice Executive Manager/ Site Document Controller

    engineering consultants - Dubai, United Arab Emirates

    Administration & General
    January 2015 - Now

    Reporting to Vice Executive Manager, duties include a wide range of executive level administrative support ranging from, coordination of information flow, ensuring accurate and timely delivery of senior level administrative services, providing support to internal committees that report to the VEM, and briefing the Vice President on relevant and current issues. In addition, co-ordinate the daily operations of the Vice Executive Manager's office, developing and implementing processes that improve office functionality, efficiency and professionalism. To Oversee the day to day work of other administrative, clerical or office staff. Prepare documentation and correspondence, memoranda and reports and gather background materials. Coordinate schedules/calendaring and keep the Vice President on schedule. Coordinate travel for the Vice President including air and hotel arrangements, ground transportation, meeting preparation (i.e. presentations, documentation, logistics, etc).  Prepare meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate and/or complete any required follow up. Respond to and direct requests from all patrons, in person, via telephone and e-mail. Day to day supervision of and related human resource functions for, clerical, administrative or office support staff assigned to the Vice President’s office, if applicable. Other duties more specific to the office of the particular Vice President supported, as may reasonably be assigned.

Education

  • bachelor in commerce

    bombay university - Mumbai, India

    June 2005 - December 2008

Languages

  • Hindi
    Native or fluent
    100%
  • English
    Professional working
    60%
  • Urdu
    Limited working
    40%

Skills

  • Communication​​ . Multitasking. Prioritizing
  • Initiative and problem-solving abilities
  • Interpersonal skills
  • Organization
  • Technical skills
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