Sushil Shinde

Lead, Productivity & Workforce Planning, Organization Design at First Abu Dhabi Bank
Lives in Abu Dhabi, United Arab Emirates
over 6 months ago

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Overall 11 years of work experience in HR, MIS and Project management inclusive 6 years core UAE HR experience in Organization Design, HR Planning & Quality, HR Generalist, Rewards, available to join immediately.

Experience

  • Lead, Productivity & Workforce Planning, Organization Design

    First Abu Dhabi Bank - Abu Dhabi, United Arab Emirates

    Human Resources
    June 2017 - Now · 1 year and 6 months

    Summary: Reporting to Senior Vice President, Workforce Planning & Job Design for the below Organization Design related tasks :  Conduct/Perform detailed and professional job analysis of all jobs requiring formal job evaluation till HRL 16 ie.. Director or Asst. Vice President level.  Management approval and the submission of cases recommended for Grade D (HRL17-18 Executive Director/Vice President) & above for ratification and inform concerned HoD’s.  Capacity Planning and Resource Planning.  Ensure that approved organizational structure is reflected in the Job Description i.e. Supervisory hierarchy & Organization hierarchy including span of work.  Maintain a database of all Job Descriptions prepared and the Job Description to be developed.  Establish and update the database of job evaluation scores (Hay Reference Levels) and grading, such as the Grade Level Matrix/Framework, maintenance of Benchmark Jobs.  Assist SVP, Productivity, Workforce Planning & Job Design and HoD Organization Design in initial evaluation and ranking of all new jobs and re-evaluations prior to submitting to the Job Evaluation Committee.  Provide Recruitment team with the approved HRL’s, Grades, Corporate & Functional Titles, minimum requirements and job synopsis/descriptions in co-ordination with HR Business Partners team to ensure they are correctly reflected in the recruitment requisitions.

  • Analyst, HR Planning and Quality

    National Bank of Abu Dhabi - Abu Dhabi, United Arab Emirates

    Human Resources
    November 2015 - May 2017 · 1 year and 7 months

    Summary: Reported to Head of HR Planning and Quality, worked in coordination with HRBP team as a facilitator for the below HR related tasks pertaining to Personal Banking Group (PBG) Division:  Employee Relationship Management o Conduct periodic Employee Engagement Surveys. o Handle staff grievances/conflicts/complaints and follow Open Door Policy. o Regular visits to branches to build up rapport with business lines. o One to one meetings with staff to understand, guide, advise and resolve the grievances while adhering to organization objectives.  Employee Communication o Ensure clear delivery of communication from Management to staff. o Co-ordinate with Group Market Communication team for any HR related communication updates to be released.  Learning and Development o Training need analysis – complete understanding of business training needs. o Co-ordinate with line managers for the training session nominations. o Co-ordinate with Learning & Development team for training requisition arrangements. o Ensure 100% attendance & successful execution of training calendar. o Maintain and update the OLM (Oracle Learning Management) System with all training records to track the training and development history of each employee. o Ensure program evaluation is undertaken on the conclusion of each event. Evaluate, analyze and identify opportunities to drive process improvements that positively impact the attendees.  Recruitment and Onboarding o Understand business operating model & approved organization structure while focusing on the Emiratization Target. o Execute internal transfers. o Co-ordinate with business talent needs & budget allotted. o Communicating approved vacant positions to Talent Acquisition team & take regular follow ups on recruitment status. o Maintain track records on recruitment proceedings. o Ensure the pre-joining formalities are completed:  Access control (Bio Metrics, Access Cards)  Work station  IT requirements (Laptop, Creation of Email ID, Extension)  Company mobile phone and SIM activation  Business Cards o Ensure Induction is scheduled & completed for new joiners. o Welcome email communication is sent across the department/sub division. o Highlight delays in recruitment, impacting business via status report.  Performance Management System o Ensure 100% Goal Setting is achieved at the start of year. o Initiate PMS Cycle for Mid-Year & Year End. o Co-ordinate with Rewards team to understand current year Reward policy & strategy regarding Bell Curve distribution, Budget allotted for bonus & increments. o Prepare standard templates for business, as easy as possible & automate it in Macro. o Meet SMD to brief them on these standard templates and to update the PMS schedule stages. o Ensure for 100% adherence to Bell Curve distribution. o Periodic analysis of PMS proceedings from Oracle extractions & act accordingly. o Maintain confidentiality of PMS Ratings, bonus and increments inputs received from business. o Ensure PMS ratings result is correctly uploaded in Oracle. o Ensure bonus & increments letters are accurate & distributed to respective line managers. o Any grievances to be handled on individual case basis. o Communicate with employee Relations team for Performance Improvement Plan schedules for underperformers to help them improve their performance during this course.  Outboarding & Exit Formalities o Follow retention practices as per organization policies (Cross functional transfers, Salary Review, Promotions). o Analyse the reason for separation and update the database (Attrition/Mutual Separation/Termination/Redundancy). o Conduct & maintain system updates of exit interview. o Seek relevant approvals for out boarding team. o Co-ordinate with PRD team for visa cancellation keeping in mind dependents visa (if any).  General Administration o Ensure supervisor hierarchy is correctly maintain in Oracle. o HR Letter request – Salary Certificates, Embassy Letters, etc. o Employee life cycle records are updated in Oracle as at real time. o One to one skip level meetings if required. o Ensure organization structure are maintain in Org Plus. o Ensure all the approved Job Descriptions are signed by the individual employees and the respective Line Managers. o Co-ordinate for Business Continuity deliverables. o Validating Incentive Overtime, Hardship allowances information as received from business and forwarding to payroll team for processing on monthly basis.  Management Reporting Analytics o Headcount report o Leave Management & Absent Report as per business requirement o PMS report o Recruitment updates report o Learning & Development report o Gap Analysis o Employ cycle data maintenance in Oracle o Attrition Analysis o Generate and deliver UAE Central Bank Reports {BRF – Banking Return Forms (Quarterly, Half Yearly & Annual)}

  • Reward Officer, Group Performance and Reward, Group Rewards

    National Bank of Abu Dhabi - Abu Dhabi, United Arab Emirates

    Human Resources
    January 2015 - October 2015 · 10 months

    Summary: Reported to Group Rewards Manager for the below Compensation Benefits related tasks :  Develop promotion and bonus structures.  Manage bankwide compensation program.  Oversaw analysis and compensation of positions and salaries in the market.  Forecasted and reported on projected future salary increases.  Surveyed employees bankwide to determine rewards needs.  Create descriptions for new positions and develop compensation structure.  Administer benefits, compensation and insurance plans for over 8000 employees.  Participate in compensation studies and salary surveys to keep abreast and help maintain the competitive position of the Bank as compared to the market.

  • Reward Officer, Retail & Commercial Gulf Division

    National Bank of Abu - Abu Dhabi, United Arab Emirates

    Human Resources
    January 2014 - December 2014 · 12 months

    Summary: Reported to Business Rewards Manager for the below Compensation Benefits related tasks :  Facilitate and support the annual bonus & pay increment cycles to ensure that various stakeholders are kept aligned with business need and priorities for Retail & Commercial Division employees.  Support the Reward Manager in the development and implementation of compensation philosophy, vision and strategic objectives, to contribute to the achievement of the Bank’s long and short-term business objectives.  Continuously update employee material with latest compensation benefits information.  Monitoring the reward task assigned to all the division dedicated rewards teams.  Initiate the performance appraisal process and process promotion recommendations received from Business/Management, while ensuring that they fully meet the criteria laid down in the bank’s compensation policy.

  • HR MIS Executive

    Al Fara’a Group - Abu Dhabi, United Arab Emirates

    Human Resources
    August 2011 - December 2013 · 2 years and 5 months

    Summary: Reported to Manager, Human Resources for the below HR related tasks :  HR MIS and Cost Allocation o Cost allocation for all Business Units across 12 sister companies of Al Fara’a Group. o Monthly reconciliation of overheads & project cost with Payroll and Finance and Accounts department. o Follow ups and Co-ordination with all Business Unit HR Managers and HOD’s, for collating of daily manpower allocation across UAE, INDIA, KSA and Qatar project/office staff time.  Human Resources o Manpower planning and Requisition on Hiring (Budgeted Vs Unbudgeted) and tracking as per HR budget for the fiscal. o Custodian of Job Description and KRA for newly joined employees. o HR Budget is tracked and monitoring for reconciliation in co-ordination with department heads and stakeholders. o Conduct Surveys for New Joiner’s feedback, analysis and publish Dashboard on weekly basis. o End to End Onboarding process and conducting Induction session for new joiners. o Exit formalities in co-ordination with PRO team. o Ensure contact with HR Experts/Functional Leadership, HR Business partners & other HR peers & proactively driving the development, maintenance & improvement of a detailed knowledge management of designated processes & interfaces. o Provide HR related advice to employees with regards to (new) rules & regulations. o Supports Head of HR Operations in monitoring regional activities. o Responsible for preparing offer letters, employment contracts & assure handover to employee before starting date, keeping track of contracts & communicate with line manager. o Tracking and initiating the probation period with the line managers for confirmations. o Ensuring smooth offboarding process in coordination with PRO for visa cancellation, EOSB payments & reasons for end of employment. o Support in processing monthly payroll. o Responsible for managing the medical insurance, supporting operative tasks including cards distribution follow up of cases.

  • Metric Analyst

    Aon Hewitt - Mumbai, India

    Consulting
    May 2010 - May 2011 · 1 year and 1 month

     MIS report generation and publication of Dashboards publication  Building Macros (VB Coding) to automate report generation.  Preparing Power point presentations depicting Charts & Graphs as per the requirement by USA Client management.  Provided recommendations for process working based on generated reports analytics.

  • Associate Consultant, PMO for UK-Project Management Services

    Capgemini Consulting India Pvt. Ltd - Mumbai, India

    Consulting
    December 2008 - May 2010 · 1 year and 6 months

     Efficiently managing the budgetary & financial data of 6 different Fixed Price CapTime & Material projects.  Worked closely with the Project Managers, Financial Accountants, UK Engagements & PMO Analysts to ensure on time delivery of desired. required reports and to provide the absolute recommendations for upcoming projects.  Generating the monthly invoicing and billing of each project based on the type of the engagement.  Managing the Accrual / Re-accruals for the contractors of project in terms of billing purpose.  Crystal reports to produce Targeted Revenue, Target Margin & Targeted Contribution.

  • Project Management Office Support

    TATA Consultancy Services - Pune, India

    Consulting
    March 2008 - November 2008 · 9 months

     Global Relationship Managerial Task: Assisting Business Relationship Manager’s at Onsite from Offshore.  MIS for Finance and Admin department.  Database maintenance of billing and supervise post billing activities: Ensuring proper funding available for T&M and the Fixed Prize Projects.  Responsible for launching new MIS and communication platforms. Responsible for Preparation & maintenance of the Daily Reports, Quarterly, & Monthly MIS and reporting to Business Head. Billing Activities: Month end billing activities under the supervision of Business Managers and Client Partners.

  • CSR, MIS – Executive

    Bajaj Allianz Life Insurance - Pune, India

    Consulting
    March 2007 - March 2008 · 1 year and 2 months

    Manage employee shift roster, Quality Report, Daily status report, Incentive Report, Retention Report & Performance Reports.

Education

  • Guide Chart Profile Method Training - Basic Application

    Hay Group from Korn Ferry - Al Ain, United Arab Emirates

    June 2017 - June 2017

    Job Evaluation - Hay Reference Level (HRL)

  • Certified Organization Design Intervention Professional (CODIP)

    Carlton Advanced Management Institute (USA) - Al Ain, United Arab Emirates

    March 2017 - March 2017

    Certified Organization Design Intervention Professional (CODIP)

  • GRP - Global Remuneration Professional

    World atWork - Abu Dhabi, United Arab Emirates

    June 2015 - December 2015

    GRP Certification

  • Bachelor of Commerce

    University of Pune - Pune, India

    March 2004 - March 2007

    Bachelor of Commerce - Banking and Finance

Languages

  • Hindi
    Native or fluent
    100%
  • Marathi
    Native or fluent
    100%
  • English
    Native or fluent
    100%

Skills

  • Analytics & Data crunching
  • Bonus Structure
  • Capacity Planning
  • Compensation & Benefits Survey
  • data mining
  • Excellent communication and interpersonal skills
  • HAY Job Evaluation
  • HR Analytics
  • HR Data Visualization
  • HR generalist
  • HR Metrics
  • Job Titling Framework
  • Manpower Reporting
  • MS Office
  • Onboarding
  • Organization Design skills
  • Organization Structure Governance
  • Performance Management System
  • Proficient in Advanced Excel & Reports Automation
  • Project management
  • Total Rewards Management
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