Shared Services Coordinator Brazil
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Shared Services Coordinator Brazil

Qatar Airways

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Shared Services Coordinator Brazil

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Qatar Airways have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for the role of Shared Services Co-ordinator.

Based in Sao Paulo, you will assist the Shared Services Specialist in supporting the Commercial teams and Head Office Finance and Procurement teams with all Shared Services activities in local outstation.

You will collaborate with internal and external stakeholders in relation to all Shared Services activities that enable the Commercial, Cargo and Ground Services team to undertake their business, thereby enhancing the efficiency of the operational and QR revenue generating teams.

You will actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.

Specific Accountabilities include:

  • Book and coordinate the Payroll processing in local outstation in collaboration with the HR team and local payroll provider, ensuring payroll is accurate, with pension and taxation deductions correctly made.
  • Book and coordinate all payroll related invoices eg Pension, Taxation and manage contract with the payroll provider and where appropriate manage meal vouchers.
  • Coordinate payment of all staff expenses (entertainment and duty travel).
  • Coordinate and manage the petty cash process in station ensuring accurate reconciliation and reported to head office.
  • Coordinate and ensure completion of local deposit register and ensure up to date and accurate.
  • Management of cash handling including daily cash sales verification against Bank Statements, Daily Sales Report checking, reconciling sales figures with merchant statement and bank statement for local card collections, daily reconciliation of physical cash with Amadeus sales report.
  • Procurement and renewal of local insurance policies in line with statutory requirements.
  • Provide local insurance policies’ renewal details to Corporate Insurance Department and other stakeholders in a timely manner.
  • Legal cost handling during litigation claims, issue payments for agreed claims and manually update cost details in the ERP system.
  • Input into the accrual process on a monthly basis to support business finance - confirmation of invoice received/service received
  • Manage the record completion and accuracy of asset register and support the ongoing asset verification process including transfer of assets in Matrix.
  • Support the business with all procurement activity, including quotations, supplier reviews, review of contracts, QCC Approval and Evaluation, review cost and compare to budget.
  • Review new contracts for payment terms appropriate for local legislation.
  • Review and support raising of CMCs for User Departments if outside of agreed spending
Qualifications

The successful person will have:

  • High School Qualification / Vocational Qualification /Diploma or Equivalent  with Minimum 3 years of job-related experience
  • PC literate with very good knowledge of MS Office (Word/PowerPoint/Excel).
  • Excellent relationship building and communication skills.
  • Good knowledge of commercial contracts and finance related processes (invoice flow, ERP, payment processes).
  • Fluency in English and Portuguese (written and spoken) is essential for this role. You must also have the right to live and work in Brazil to be considered.


About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We have grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Cerrada

Shared Services Coordinator Brazil

São Paulo, Brasil

A tiempo completo, Indefinido

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