Accounting Supervisor

Job Number 23005927
Job Category Finance & Accounting
Location Courtyard Port of Spain, Invaders Bay, Port of Spain, Trinidad and Tobago, Trinidad and Tobago VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

POSITION SUMMARY

Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.

To execute all accounting transactions covering various activities accurately and properly record in accordance with Company policies, local regulations and general accounting. Supervise the functioning of the daily operations of the Accounts Department.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephone calls using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors. 

 

CRITICAL TASKS

Safety and Security

• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.

Policies and Procedures

• Follow company and department policies and procedures.
• Protect the privacy and security of guests and co-workers.
• Maintain confidentiality of proprietary materials and information.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested by Supervisors.

Communication

• Speak to guests and co-workers using clear, appropriate and professional language.
• Provide assistance to co-workers, ensuring they understand their tasks.
• Answer telephone calls using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Talk with and listen to other employees to effectively exchange information.

Working with Others

• Support all co-workers and treat them with dignity and respect.

Physical Tasks

• Enter and locate work-related information using computers and/or point of sale systems. 

General Finance and Accounting

• Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Record, store, and/or analyze information using software.
• Complete period-end closing procedures and reports as specified.
• To plan, coordinate, supervise and review the daily operations of the Department as per Company policies and regulations. To manage work flows; to minimize overtime and lieu time.
• Month End Activities (SOPs : Controls / Month End Closing, Reporting, Trial Balance, General Ledger Journals/Accruals, review of Pre-payments and Standard Allocations).
• Closely coordinate the gathering of information from all departments e.g. HR/Sales/Front Office/Housekeeping/Engineering for the preparation of journal entries and accruals for month-end processing.
• Ensure that all Asset & Liabilities reconciliations are accurate, complete with relevant support attached and uploaded online within specified timeframes.
• To ensure all daily/monthly Scorecard goals are met.
• Verify that sub-ledgers or systems (A/P, A/R, GL) are in balance with General Ledger monthly.
• Liaise with third party service provider to ensure that necessary corrections/adjustments for prior month and current month are made after required reconciliations are completed.
• To perform AP and Cashiering Duties in the absence of AP Clerk and/or General Cashier.
• Preparation of returns and coordination of all statutory payments (PAYE/Health Surcharge, NIS, Company Accommodation Tax, Withholding Taxes, VAT, Corporation Tax/BLV/GFL)
• Any correspondence required for internal/external parties in the administration/performance of daily operations.
• To suggest/seek opportunities and avenues for the Company to cut costs and become more efficient in its operations.
• To listen and observe, and communicate to Management all issues of importance to the Company and to provide solutions therein.
• To complete any other projects, tasks or activities as assigned from time to time as and when required.
• Follow finance local standard operating procedures (e.g. Cash Controls, Cashier Over and Shortage, Complimentary Room, Credit Card Forms, Credit, Foreign Currency Policy etc.).

Experience and Qualification:

•  4 to 5 years Accounting/Finance experience
•  At least 2 years audit experience
• Currently pursuing ACCA Strategic Professional Level or ACCA Qualified

With more than 330 managed locations in more than 20 countries Courtyard by Marriott offers a refreshing environment that helps guests stay connected and balanced. Working at Courtyard, you'll ensure guests have a smooth, productive stay that meets their personal and business needs. Find Your World™ at Courtyard by Marriott.