Purchasing Manager
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Purchasing Manager

W Melbourne

Pubblicata

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Purchasing Manager

Cosa comprende il lavoro

 

 

Start Your Journey With Us

 

W Melbourne is the rebel between the streets, taking its design cues from Australia’s cultural capital and providing the back-lane entrance keys to what’s New/Next in the city. Extending the laneway culture inside, 294 chic rooms and suites peel back the layers and revel in the city’s history. With four bold and daring bars and restaurants plus over 800 square metres of ultra-modern event space, W Melbourne is set to be the place to see and be seen in.  

 

Boldly coloring outside the lines of luxury, W turns the traditional notion of the extravagant hotel on its head. Our irreverent attitude and taste for excess redefine revelry for the modern jet set. Our guests have a lust for a life less ordinary that drives them to demand more, experience it all, and hit repeat.

 

We share our guests’ passions, providing insider access to what’s new and what’s next. Moderation is not in our vocabulary and we know that lust for life demands more, not less. W guests soak it in and live each day with a mantra: Detox. Retox. Repeat. If you’re ready to create the energetic W scene that is magnetic to everyday disruptors around the world, then we invite you to explore a career with W Hotels.

 

 



JOB SUMMARY



The Purchasing Manager functions as the property’s lead for the purchasing of supplies and products used at a hotel. Primary responsibilities include but not limited to are establishing and following procedures as per Marriott Policy in ordering, receiving, storing, distributing items and formulates an approved vendors list encompassing all categories, & implementation of all Marriott International Purchasing policies and procedures across all departments.


The Purchasing Manager will be required to coordinate the purchasing requirements of the Hotel and ensure all are met in a timely, cost effective manner, producing the most qualitative samples at the minimal price as well as utilize professional and ethical relationships with suppliers of the same values, to support the success of the Hotel operation. To liaise with all Department Heads within the Hotel regarding exact specification of goods required.  Pursue “Just-In-Time” inventory system while maintaining quality standards when negotiating contracts with suppliers – to ensure quick turnover of inventory.


Conduct their duties in a courteous, safe and efficient manner, in accordance with the hotel’s policies and procedures, ensuring that a high level of service is maintained



CORE WORK ACTIVITIES


Managing Work, Projects, and Policies


  • Generates and provides accurate and timely results in the form of reports, presentations, etc.

  • Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.

  • Ensures compliance with all brand established systems and procedures.

  • Creates a Purchase Requisition/Purchase Order System for the property and ensures Talents are trained on this system.

  • Conducts inventories and provide month end reports required for accounting

  • Ensures accurate administration of all invoices and adheres to proper bookkeeping procedures

  • Maintains operations by developing policies and procedures.

  • Ensures compliance with all applicable laws and regulations.

  • Ensures inspection of all deliveries to verify accuracy and quality of product.

  • Ensures compliance with food handling and sanitation standards.

  • Implements and enforces all control procedures for property goods entering through the purchasing/receiving areas.

  • Implement and enforces all control procedures for beverage requisitions to different venues

  • Prepare weekly food & beverage cost reporting

  • Ensures Talent is properly trained regarding procedures, sanitation, and equipment handling for purchasing/stores.

  • Ensures compliance with sanitary procedures.

  • Maintains inventory controls for proper levels, dating, rotation, requisitions etc.

  • Prepare tenders and reviews for contracts as instructed by Director of Finance and hotel management team

  • Analyses information and evaluating results to choose the best solution and solve problems.

  • Interacts with Hotel management and vendors

  • Uses existing computer programs effectively to post invoices, update items and costs.

  • Attends and participates in all pertinent meetings.


 


Demonstrating and Applying Accounting Knowledge to Purchasing Operations


  • Demonstrates knowledge of job-relevant issues, products, systems, and processes.

  • Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

  • Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

  • Keeps up-to-date technically and applying new knowledge to your job.


 


Leading Purchasing Operations


  • Supervises operations of Purchasing Department.

  • Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.

  • Ensures Talents understand expectations and parameters.

  • Communicates performance expectations in accordance with job descriptions for each position.

  • Establishes and maintains open, collaborative relationships with Talents and ensures Talents do the same within the team.

  • Solicits Talent feedback and uses an "open door policy."

  • Supports a departmental onboarding program for Talent to receive the appropriate new hiring training to successfully perform their job.

  • Reviews Talent satisfaction results to identify and address Talent problems or concerns.

  • Ensures property policies are administered fairly and consistently.

  • Manage all purchasing requirements of the hotel ensuring the Marriott International Purchasing Policy and Procedures for the hotel is followed and adhered to. Any deviations from the policy must be reported to the DOF immediately.

  • Review status of all inventory items. Ensure maximum and minimum stock levels are maintained.

  • To supervise the purchase and restocking of Food & Beverage stores.

  • Process all invoices into Birch Street and coordinate with Accounts to import the invoices to PeopleSoft.

  • Monitor all pricing on all the invoices for any variances or irregularities.

  • Ensure invoices are taken daily to respective Talent Coaches (Department Head) to be signed for payment.

  • Coordinate monthly stock-take and investigate overage and underage. Process and reconcile all stock-take documents.

  • Ensure Invoices processed on a timely basis with correct approvals.

  • Provide and update daily Food cost report daily to key Executive Chef, DOF, Hotel Manager and General Manager

  • Liaise with all Departments ensuring communications are understood.

  • Process all invoices, transfers and requisitions into Birch Street inventory system daily.

  • Train and coach new Talent as they are inducted into the Department.

  • Source and evaluate all aspects of food and beverage contracts with suppliers, thus, to be done in conjunction with Executive Chef, and Beverage & Food Manager.

  • Ensure goods are matched with Purchase Order before sending Purchase Order to Accounts.

  • Ensure all internal audit points are adhered to.

  • Action the food safety audit report and ensure compliance with the Starwood Safe Food & Hygiene Standards Manual requirements.

  • Complete monthly checklist to ensure any items not in compliance are addressed immediately, review status of all inventory items.

  • Maintain the confidential nature of information regarding contracts and procedures.


 


Maintaining Finance and Accounting Goals


  • Submits reports in a timely manner, ensuring delivery deadlines.

  • Ensures profits and losses are documented accurately

  • Achieves and exceeds goals including performance goals, budget goals, team goals, etc

  • Develops specific goals and plans to prioritize, organize, and accomplish your work.

  • Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

  • Supports annual quality audits.

  • Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.


 


Supporting Property Operations


  • Works with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.

  • Works with team to put sustainable work processes and systems in place that support the execution of the strategy.

  • Reviews reports and financial statements to determine operations performance against budget.

  • Communicates a clear and consistent message regarding departmental goals to produce desired results.

  • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.


 


Supporting Safety Standards and Work Procedures


  • Implements property emergency plan. Follows property-specific recovery plans.

  • Provides a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.

  • Implements and sustains property accident prevention programs.


 


Human Resources:


 


  • Embracing the W Melbourne Core Vision and Values and ensuring it is cascaded to our talent

  • Promoting a playful working culture based on Marriott’s “Put People First” culture and W Hotels’ Core Values whereby talents can achieve their fullest potential and their accomplishments are recognized and rewarded.

  • Embracing talent development by actively planning and participating in training initiatives.

  • Encouraging bottom-up feedback and communication to regularly review and action on talent suggestions.

     


Administration


  • Acting ethically in the handling, reporting and use of confidential information.

  • Ensure health & safety regulations standards are complied with.

  • Working knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labour relations.

  • Conducting meetings, communicating regularly with peers and other departments.

  • Flexibility to respond to a range of different work situations.

     


Additional Responsibilities


  • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

  • Demonstrates self-confidence, energy and enthusiasm.

  • Manages group or interpersonal conflict.

  • Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

  • Manages time and possesses organizational skills.

  • Presents ideas, expectations and information in a concise, organized manner.

  • Uses problem solving methodology for decision making and follow up.


 

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.
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Purchasing Manager

Victoria, Australia

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