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As our new Project Assistant you will work within our Corporate Division under the supervision and guidance of Project Coordinators and Project Managers and you will assist with the administration and delivery of projects from proposal to delivery to debrief and final reconciliation in the line with clients’ requirements.
Leadership & Relationship Management
Maintaining enthusiasm and professional standards within the event/ project teams
On site management, including suppliers and team management
Coordination of operational roles within the events/project teams
Direct involvement in the management of projects attributed, including event planning.
Logistics management (venue and supplier selection, negotiation, registration management, accommodation management and travel arrangements)
Regular internal reporting on project planning and operational progress
Setting, communicating and maintaining timelines and priorities on every project
Delivering meetings and events on time within budget, meeting and exceeding client’s expectations
Be able to maintain the same efficient and qualitative service during the back up of projects
Support on financial management and cost control under the supervision of the direct report (budgeting, invoicing, accounting, reconciliation and closure)
Administration and IT
Answer telephone, taking messages and forwarding them
Manage mail, fax, etc.
Drafting correspondence for customers & suppliers
Management and monitoring billing of customers and suppliers
Participation in the preparation and drafting of various reports
A minimum of 2 years’ experience in the industry
Good level of project management, organisational and time management skills
Excellent written and oral communication skills
Fluency in French and English (German a plus)
Ability to make decision, prioritize and remain calm under stress
Strong relationship management and interpersonal skills
People management skills, to the level of managing a team pre event and on site
Strong supplier management and negotiating skills
Operating of budgets/financial control
Problem solving skills
Experience working in an international environment
Prepared to work independently with minimum supervision, taking personal responsibility for the assigned projects
Good knowledge of computerized systems including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint.
MCI is the world’s leading provider of strategic engagement and activation solutions and has been a key driver of innovation in the meetings, events, association and congress industries since 1987. Through creative live experiences and digitisation, globalisation, brand enhancement and content strategies, MCI helps multinational companies and international associations to enhance organisational performance, grow globally, energise communities and drive business results. An independent, privately held company with headquarters in Geneva, Switzerland, MCI’s 1,600 experts in 63 cities and 31 countries help clients across Europe, the Americas, Asia-Pacific, and India, the Middle East and Africa to unlock their potential and deliver real change.