At the historical St. Regis Rome we are looking for a Senior Payroll Specialist, who reports directly to the multiproperty Dir. HR.
She/he supports the property by entering payroll data into the HR System, auditing payroll data and maintaining files and records to produce accurate payroll period reports in accordance with hotel standards. Engages in ongoing auditing activities to verify the accuracy of payroll records and information. When needed, provides information to other departments regarding payroll-related issues and questions.
Introduced to Roman society in 1864, the architecturally iconic St. Regis Rome is located in one of the city's most impressive palazzos. The pioneer St. Regis in Europe and a social beacon for Romans and international travelers, the hotel has emerged to define a new era of luminosity: a contemporary take on a historic address, St. Regis Rome has shed its former bearing and stepped out, into the limelight to truly own Rome. Radiant and luminous, it combines fearless elegance, disruptive artistry and discerning enlightenment, with proudness to host each guest providing the best service to make everyday exquisite.
CORE WORK ACTIVITIES
Managing Payroll Tasks and Policies
Maintains knowledge of and complies with all payroll policies and procedures.
Maintains knowledge of computer system and manual procedures used for payroll functions.
Maintains knowledge of correct maintenance and use of equipment used for payroll functions
Maintains confidentiality of all information regarding payroll records.
Sets up and organizes workstation with designated supplies, forms and resource materials. Reports shortages to manager.
Responds to employee inquiries regarding paychecks according to department procedures.
Enters new employee records in payroll system from information received from Human Resources, creates a file and includes all designated forms and data.
Reviews all P.A.F.'s for complete information and ensure accuracy of figures; resolves discrepancies with Human Resources.
Inputs information using appropriate codes with total hours to be paid.
Deletes terminated employees from payroll system after printing employee's final check with specified deductions.
Enters authorized status changes (rate, job, exemptions, etc.) and terminations as received from Human Resources.
Maintains vacation accrual and sick pay records and authorize requests when applicable and approved by Human Resources.
Inputs payroll from weekly summaries and pay request for, balancing to each department’s total.
Inputs or updates employee deductions (i.e. garnishments, advances, insurance, etc.).
Backs up transaction files and transmits by the time and date according to Finance procedures.
Reviews payroll register form for accuracy.
Copies/prints reports as directed and distribute to Human Resources and Director of Finance.
Completes month-end payroll functions.
Processes authorized manual checks as needed, following manual check procedures.
Maintains accurate record of all issued checks and ensures security of all unused checks.
Processes paycheck adjustments after reconciling discrepancy and posts adjustment in payroll system using designated code. Generate new check according to Finance procedures.
Provides direction and assistance to other organizational units regarding accounting, payroll policies and procedures and efficient control and utilization of financial resources.
Identifies and works to eliminate problems or conditions that cause internal and external customer satisfaction to suffer or result in operational inefficiency in terms of decreased productivity, rework or waste.
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Demonstrates self-confidence, energy and enthusiasm.
Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
Manages time and possesses organizational skills.
Presents ideas, expectations and information in a concise, organized manner.
Uses problem-solving methodology for decision-making and follow up.
Trains people on payroll and labor systems.
CONNECT YOUR PASSIONS WITH A REWARDING OPPORTUNITY
You’re a hospitality enthusiast. Join us and grow through opportunities to explore the business, opening yourself to various career options.
No matter your path, we’ll make sure you feel right at home.
WHAT WE OFFER
Professional career progression at international level in 7300 Marriott hotels.
Discounts on hotel rooms, gift shop items, food and beverage across the company.
Learning and development opportunities online, on the job and in class.
Charity events, Wellbeing activities through the TakeCare program.
Experienced management & motivated and engaging colleagues
Canteen service and uniform
You must possess the legal right to work in Italy.
Italian mother tongue, fluent in English.
Solid experience in payroll management and knowledge of Italian labor legislation
Education and Experience
Bachelor degree in Economics; 3 years of experience in payroll management and Italian labor legislation. Previous experience in Labour and payroll consulting firms will be considered a plus.
Computer Skills - Proficiency with personal computer applications, required (Outlook, Excel, Word, Power Point)
Introduced to Rome society in 1894, the architecturally iconic St. Regis Rome is located in one of the city’s most impressive palazzos. The pioneer St. Regis in Europe and a social beacon for Romans and international travelers, the hotel has emerged to define a new era of luminosity. Blending a noble heritage with fearless, elegant interiors has transformed this grand dame into a supremely luxurious and artful residence. High-ceilinged and light-filled, the guestrooms and suites are styled with luxurious Rubelli fabrics, handmade glass and collectable curios – effortlessly sophisticated and distinctively urbane. A contemporary take on a historic address, St. Regis Rome has shed its former bearing and stepped out, into the limelight to truly own Rome. Radiant and luminous, it combines fearless elegance, disruptive artistry and discerning enlightenment.