Accounts Payable Associate

POSITION OVERVIEW

The Accounts Payable Associate is responsible for all functions of the accounts payable process.

RESPONSIBILITIES

Essential Functions:

· Receive invoices from vendors and organize into the accounts payable process.

· Send invoices to managers for approval, including via Adobe sign.

· Review accuracy of vendor invoices to approved purchase orders, correct taxation, and properly code and prepare invoices for entry into the accounting system.

· Maintain all open accounts payable invoice files, process invoices for payment (check, ACH and wire) in conjunction with the Financial Controller’s approval, and file in paid invoices file.

· Send ACH and wire remittances to vendors and Spa Contractors as required. Prepare and send check payments via mail or for pickup.

· Ongoing research of vendor statements to open and paid accounts payable records including correspondence with vendors to ensure accuracy of accounts.

· Prepare and pay all health center therapist commissions every other week, including cross-referencing of SpaSoft and Opera to input data in Spa spreadsheet

· Review the accounts payable aging on a regular basis. Research any vendor inquiries.

· Run and file all month end accounts payable reports.

· Work closely with all department heads and coordinators on requests for information.

Other Functions:

· Assistance with physical inventory as required.

· Assistance with purchasing and receiving as required.

· Prepare check requests for first of the month payments and other vendors as required.

· Scan any non-electronic invoices as required (Propane, Capex, Villas)

· Create and post UDABC invoices with payment notices.

· Assist other team members with projects and tasks as assigned by the Assistant Financial Controller and     Financial Controller.

QUALIFICATIONS

· Great organizational skills and knowledge of standard filing systems with excellent verbal and written skills.

· Knowledge and experience with Microsoft Word, Excel, and Outlook.

· Experience with accounting systems and the accounts payable process preferred.

· Experience in a hospitality setting preferred.

· Must handle sensitive information in a confidential manner.

· Proven ability to perform administrative duties that include maintaining accurate, confidential, and auditable records.