Accounts Receivable

Job Brief

The Accounts Receivable Clerk has the main responsibility to maintain the Accounts Standards as defined by Company and the hotel Accounts policy.



DUTIES AND RESPONSIBILITIES:

Responsibilities and duties for this position shall include, but not limited to the following areas and activities. At Management discretion, direction may be given for tasks outside the scope of work described.  

·         Ensure the timely collection of prepayments and advise the relevant parties accordingly

·         Ensure all the prepayments are accurately posted to the system

·         Prepare and send the proforma invoices to the travel agents and direct guests accurately on time

·         Respond the queries of the travel agents and maintain strong relationships with them

·         Send the reminders to the prepayment parties as per the hotel policy.

·         Advise the relevant parties to cancel the booking or recover the money from the guests if the prepayment will not receive on time

·         Ensure the correct rates have been applied by the reservations.

·         Must be familiar with accounts procedures and ensure application of standards and procedures set by the hotel Accounting Policy.

·         Make sure that all material and equipment made available to the Accounts department is used correctly.

·         Participate for the preparation of monthly accounts.

·         Establish and maintain effective employee relations.

·         Ensure that all monthly reconciliations are done before the start of a new accounting period.

·         Ensure that the interface between accounts receivable and general ledger is done the correct way under the supervision of the Assistant Financial Controller.

·         Keep the proper records pertain to prepayments and retrieve them whenever requested.

·         Be familiar with changes and trends in the competition and market place.

·         Meet the assigned deadlines and provide the relevant reports accordingly

·         Act as a reliever for Debtors Controller

·         Perform any other duties as assigned by the Management.

 

KEY RESULTS AREAS

The Key Results Areas for this position are:

·         Timely collection of the prepayments and update the system accordingly.

·         Sending accurate proforma invoices.

·         Good filing of documents