Chief Accountant

Job Responsibilities

General

•       Maintain harmonious and professional relationship with all departments and Home Office.

•       Comply with and enforce Four Seasons' Category One and Category Two Work Rules and Standards of Conduct as

set forth in Em Pact.

•       Plan, organize, lead and control different projects and activities within the finance team.

•       Identify coaching moments and ensure that those moments become opportunities of learning and development

for the Finance team.

•       Establish a rapport with the Finance team and other divisions within the hotel.

•       Have a global working perspective and excellent communication skills—written and verbal

•       Great understanding of Self-Esteem and Self-Actualization of Team and ensure proper support and help is provided

whenever needed.

•       Have the ability to supervise the day-to-day duties of the Finance team and assist as necessary.

•       Participate in and develop staff training programs in order to minimize staff turnover and maintain high morale.

Particular emphasis should be given to those individuals qualifying for future advancement.

•       Supervise, train and motivate department staff to thoroughly understand all of their duties and responsibilities.

•       Prepare reviews and development plans and take appropriate personnel-related action                  (i.e. hire, commend,

discipline, evaluate, etc.) with Accounting staff as required.

•      Conduct self in a professional manner at all times.

•      Assist Assistant Director of Finance with maintaining the effectiveness of internal controls to safeguard the assets

and resources of the hotel.

•       Actively support other department managers with matters dealing with labor standards, payroll, and other issues

that may arise.

•       Direct and supervise the efforts, quality, and timeliness of all aspects of payroll, accounts payable, and general

cashiering or other areas as directed by the Assistant Director of Finance and Director of Finance

•      Assist with the development of the Finance Department staff to aid the future growth of the company.

•      Assist in other areas of the accounting office as needed.

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Departmental

Product Functions:

•      Understand and possess a working knowledge of the Accounting & Finance Manual

Excellent understanding of Month-End Process including, but not limited to, preparation of financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principals

•      Great attention to detail along with a continuous innovation of daily working of the Finance team under the

direction of the Assistant/ Director of Finance.

•      Assist the Assistant Director of Finance in preparation of all budgets and forecasts.

•       Prepare and coordinate the monthly reconciliations for all balance sheet accounts and all bank reconciliations,

ensuring all outstanding reconciling items are investigated and resolved satisfactorily.

•       Perform all daily, monthly, and other periodic accounting and financial reporting in an accurate and timely nature.

•       Participate in the physical inventory counts and the subsequent accuracy of count, price, and valuation.

•      Coordinate, observe and prepare all operating equipment and supply inventories in accordance with corporate

policies and as directed by the Director of Finance.

•       Safeguard the cash assets through monthly bank reconciliations, cash counts of all issued Banks, including general

cashier, and reporting any discrepancies to the Assistant DOF.

•      Prepare Daily Cash Position report and maintain the highest level of investment of excess funds in accordance with

corporate guidelines as prescribed in the Accounting & Finance Manual.

•      Excellent understanding of the current Edition of USALL

•      Prepare or oversee the preparation of all local, state and federal tax returns and other reporting (including 80-20

rule reporting) on a timely basis.

•      Ensure post-departure credit card credit allowances are performed only by accounting and all such allowances are

reviewed and signed per the SR-5 by Director of Finance or Assistant Director of Finance and all "Unmatched Credits" reports provided by credit card processing company are reviewed/scrutinized by DOF monthly and retained by the Director of Finance.

Coordinate and facilitate external and internal audits.

•      Assist with month end adjustment journal entries and balance sheet reconciliations.

•       Prepare periodic vacation and medical deduction audits.

•       Prepare required backup or work papers in order to provide analysis and control over balance sheet and P&L

accounts and to serve the purpose of internal and external audits.

•       Have a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on

vacation or leave.

•       Be familiar with the program of records control, security, retention and disposal in accordance with hotel policy

and procedures.

•       Must be willing to work a flexible schedule in order to accomplish the required duties and be willing to assist in the

absence of any member of the department.

•      Follow all Finance & Hotel Policies & Procedures and Internal Controls in the performance of one's duties.

•      Be willing to assist with hotel or departmental initiatives as applicable.

•      As required, have a working knowledge of residential (or other entity) accounting procedures and how it affects

the hotel's financials.

•      Continuously strive for improvement of processes and efficiency.

•       Maintain commitment to reporting of fraud and unethical behavior in accordance with Four Seasons internal

controls.

•      You have a responsibility and obligation to immediately report to your Assistant Director & Director of Finance as

soon as you become aware of any illegal or unethical behavior, including fraudulent activity, or developed a good faith concern that such activity exists, even if the investigation is not complete and not all the facts are yet known.

•       Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.

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Profit Functions:

•       Ensure that income is properly recorded and an accurate and timely Daily Business Report is generated,

•       Monitor and control expenses of the hotel paying special attention to the daily reporting done by the auditor of the

hotel and addressing issues that not only have material effect, but also affect the guest experience.

•       Ensure that House Funds and Floats Counts are up to date and limit any kind of exposure that would affect the

profitability.

•       Have the ability to direct the efforts, quality and timeliness of all aspects of the payroll, general ledger, accounts

payable and general cashiering,

•       Meet with Division and Department Heads and observe the actual work being performed in each department in

order to establish labor standards for all job categories within the hotel; review each department at least twice per year to determine the adequacy of their labor standards, propose changes when necessary and implement with proper approval.

•       Review daily/weekly labor report and explain the major variances to established labor standards.

•      Assist Department Heads and Division Heads in researching any discrepancies or problems highlighted by the daily,

weekly and monthly labor productivity reports.

•      Assist the Assistant Director of Finance in Forecasting/Budgeting and assist the Department Heads in producing

their annual labor budgets.

•       Perform any additional duties & projects as assigned by the Director of Finance or Assistant Director of Finance:

✓  Analyse all the cost & revenue variances from the monthly financial reports-P&L by using different excel tools. ✓   Propose different options/alternatives to the Assistant and Director of Finance and Management team to
        resolve the identified variances.

✓   Conduct and attend meetings, discussion, brainstorming with the respective Department Head, Division Head
        to go through the remedial action plan.

✓   Initiate Labor productivity meeting with respective Department/ Division Head.

✓   Prepare mini P&L, ROI, Cost and Benefit Analysis, for different projects prior initiation.

Special Requirements

•      University degree — major in accounting or finance preferred and/or ACCA Graduate.

•      2-5 years of working experience within a Finance Department, preferably a hotel/resort,

Thoroughly understand and possess a working knowledge Accounting & Finance.

•       Excellent  understanding  of Month-End  Process  including,  but not limited  to,  preparation of financial

statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.

•      Solid interpersonal and relationship-building skills to work with cross-functional teams.

•      Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and

to facilitate meetings.

•       Promote a  continuous learning environment that creates an atmosphere for professional development

opportunities.

•      Apply an ethical approach to influence the outcome of situations.

•      Serve as a role model for others by demonstrating appropriate business conduct and ethical principles.

•      Continuously seek to improve/develop the performance of others and continuously strive to improve his/her

own performance.

•      Work in a safe, prudent and organized manner

•      Strategic, analytical and have solid business acumen.

•      Travel: Occasional.

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KEY RELATIONSHIPS:

INTERNAL RELATIONSHIPS                                                         EXTERNAL RELATIONSHIPS

•       General Manager/Resort Manager                                        •     Asset Manager

•       Planning Committee and Department Heads         •   Owner

•       Regional Director of Finance                                    •   Home Owner Associations

•       Director of Finance                                                    •   Group/Catering Clients

•       Director of Residential Accounting                          •   Local Hotel Finance Team

•       Director of Internal Audit                                          •   Director of Finance and Assistant Director of Finance of hotels

•       Senior       Vice       President/Vice      President,           in the location

Operations Finance                                                    •   External Auditors

•   Bank Managers

•   Local Councils

Compliance Policies

•       Grooming Policy

•       Confidentiality Agreement

•       Policy Against Harassment

•       Electronic Systems Policy

•       Code of Business Conduct and Ethics

•       Employee Handbook Acknowledgement Form