Kitchen Administrative Assistant

Major Responsibility:

• Provides administrative support to the Executive Chef and flexibility to assist all F&B departments as needed to ensure a smooth running of the F&B Administration.
• Answers telephones and composes all types of business correspondence.
• Maintains the Executive Chef’s calendar and all appointments.
• Takes the minutes of all meetings that the Executive Chef requests and maintains follow up and follow through with the necessary updates.
• Maintains the office correspondence in a proper and sequential order at all times.
• Prepares presentations and other documentations required for the kitchen office.
• Orders and controls office supplies when necessary.
• Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
• Responsible for assisting the Executive Chef with the administration and smooth running of the F&B kitchen division
• Coordinates with colleagues to ensure and efficient flow of communication to and from the administration office.
• Primarily responsible for organizing work and follow up / tracing pending projects
• To handle and direct all inquiries to the appropriate person
• Ensures proper requisitioning and controlling of office supplies
• Responsible for follow up of all Kitchen Staff regarding training, manning guide and others as per the Executive Chef’s orders.
• Maintain and updates F&B files; Banquet event orders for the day, daily kitchen reports, kitchen duty rosters, Room occupancy, Forecasts or budget, HACCP updates and reports, Others as specified
• Types correspondence and ensure accuracy of grammar, composition and format
• Handles incoming and outgoing calls according to hotel standards
• Ensures proper requisitioning and control of office supplies; follows up on delivery of materials where need
• Ensures all correspondences, faxes, messages, emails are responded in a timely manner / disseminated accordingly
• Ensures all arrangements are made prior to meetings (booking of function room, set ups, meeting materials etc.) (F&B Meetings)
• Co-ordinates with colleagues and representatives of other departments to ensure an efficient flow of communication
• Maintains general cleanliness of the office
• Adheres to the set procedures for attendance and timekeeping
• Adheres to the specified hygiene and personal grooming standards of the hotel 
• Perform any other reasonable duties as required by the Executive Chef from time to time.

Advertised: 22 Apr 2024 SE Asia Standard Time
Applications close: 31 May 2024 SE Asia Standard Time