Sales Coordinator
Sobre el trabajo
Do you have a flair for organisation, attention to detail, and a passion for hospitality?
We’re looking for a Sales Coordinator who will play a key role in keeping our sales and event operations running smoothly. If you love coordinating details, supporting sales processes, and helping to bring exceptional events to life, this is the role for you.
What You’ll Do:
- Provide administrative and operational support to the Sales and Events team across all stages of the sales process.
- Prepare, send, and follow up on proposals and contracts, ensuring timely client responses and maximizing conversions.
- Organise and coordinate site inspections, client visits, and food tastings in collaboration with the Sales and Operations teams.
- Prepare and distribute Function Sheets (BEOs) and ensure all event details are accurately recorded.
- Schedule and coordinate internal event meetings, ensuring all departments are aligned on upcoming functions.
- Maintain and update the Function Diary, sales systems, and client databases (e.g. OPERA Sales & Catering or similar CRMs) to ensure all information is accurate and current.
- Assist in preparing sales reports, forecasts, and presentations for management and client use.
- Act as a key liaison between clients, the Sales team, and the Operations department, ensuring smooth communication and flawless event delivery.
- Support the Sales team with administrative tasks, performance tracking, and follow-up activities to help achieve departmental goals.
Sobre ti
What We’re Looking For:
- Previous experience in sales coordination, event administration, or catering support within the hospitality industry.
- Excellent communication, organisation, and multitasking skills with a strong sense of initiative.
- Proficiency in MS Office applications and familiarity with OPERA Sales & Catering or similar CRM systems.
- High level of attention to detail and the ability to manage multiple priorities effectively in a fast-paced environment.
- A proactive, positive, and service-oriented approach with a passion for teamwork and client satisfaction.
- Idioma requerido: Inglés.
La empresa
The Xara Palace Relais & Châteaux is an exclusive family-run boutique hotel hidden away in the medieval city of Mdina, the old capital of Malta. Perched on centuries-old bastions, and surrounded by stunning baroque architecture, this 5-Star hotel caters for the individual traveller, mini-groups and corporate travellers. Secluded and private, it provides the perfect setting for weddings and honeymoons.
Housed within the walls of a 17th Century Palazzo, sensitively restored to reflect its former glory, The Xara Palace boasts seventeen individually designed rooms and suites. Featuring unique pieces of antique furniture and paintings, each room or suite sets the scene for an unforgettable holiday experience.
The Xara Palace is the only Maltese hotel associated with Relais & Châteaux, a family of independent hotels and restaurants from ‘all around the world, unique in the world’, that fulfil the prerequisites of character, courtesy, calm, charm and cuisine.
