Minor International

Publiée

Executive Office Coordinator

À propos du poste

Company Description

Contemporary, relaxed and imaginative. Be it a leisurely family break or romantic escape, AVANI Hotels & Resorts provides the right space for guests who value the details that matter.

Job Description

Provide administrative support to Executive Office Department
Set up filing system and update index of files and form regularly
Keep records of travel expense and update travel schedule
Process cash advance and expense claims for the Executives and team
Update leave record and travel schedule for team
Update KPI report for team
Coordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concerned
Prepare appropriate file, folder, and information for each meeting
Devise and maintain office system including data management, filing, etc.
Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel
Dispatch the mailings with appropriate contents, letters, envelopes, etc.
Maintain an adequate inventory of office supplies
Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
Professionally greet and receive guests and clients.
Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes for entire department.
Prepare monthly / quarterly PowerPoint presentations for Executive Office.

Qualifications

A minimum of 3-5 years' experience in admin role ideally in hospitality or similar environment.
Excellent time management skills and ability to multi-task and prioritize work.
Effective and professional communication abilities.
Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.
Great customer service and interpersonal skills.
Strong organizational and planning skills
Proficiency in MS Office.
Construction and Project Management background would be an advantage
Experience of purchasing systems such as Oracle would be an advantage
Proficient English communication