Administrative Assistant - Azure Beach Club

Company Description

Rixos Premium Qetaifan Island North

Rixos Premium Qetaifan Island North Rixos Premium Qetaifan Island North comprises a 345-key hotel, along with a souq encompassing 11,000sqm of leasing space, a beach club, a theme park, and a waterpark. The resort boasts panoramic views of the Arabian Gulf. Rixos plans to provide a platform for showcasing Qatar as a tourism destination. One of the country’s biggest draws will be Qetaifan Island North’s Waterpark attraction. The Rig 1938 is the world’s highest tower of its kind, reaching 82 metres.

Job Description

Administrative Assistant - Azure Beach Club

Provide comprehensive administrative and secretarial support to the General Manager of the Azure Beach Club and its operations, contributing to the efficient operation. This role requires exceptional communication skills, attention to detail, and the ability to handle a wide range of tasks in a fast-paced hospitality environment.

• Schedule and coordinate meetings, appointments, and events for the General Manager.
• Proactively manage the GM's calendar to optimize time efficiency and prioritize important tasks.
• Act as a primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion.
• Draft and edit emails, letters, reports, and other documents on behalf of the General Manager.
• Prepare meeting agendas, attend meetings, and take accurate minutes.
• Coordinate logistics for meetings, conferences, and special events hosted by the General Manager.
• Organize and maintain confidential information, documents, and records.
• Assist in managing the GM's task list, ensuring that deadlines are met and priorities are aligned with the overall goals of the Azure Beach Club.
• Collaborate with other department heads and staff to facilitate effective communication and workflow.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Proven experience as an executive or personal assistant, preferably in the hospitality industry.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite and other relevant software.
• Discretion and confidentiality are paramount.