Administrative Officer

Shangri-La Group

Shangri-La Group is a global leader in luxury hospitality with unique Asian heritage.

Headquartered in Hong Kong, we have over 100 hotels and resorts under four brands nested in key cities and beautiful beachfront locations globally. We are expanding rapidly with a strong development pipeline throughout Asia, the Middle East, Europe and Africa.

Regarded as one of the world’s finest hotel ownership and management companies, Shangri-La is dedicated to delight guests around the world with legendary service, finely tuned from over 45 years of hospitality from the heart. We have an affinity with Asian travelers and we offer them a gateway to the rest of the world, positioning us a leading brand in luxury hospitality.

As an enviable employer with industry leading levels of colleague engagement, our people are our priority. Our success is only made possible through the efforts and abilities of over 42,000 colleagues worldwide. In accordance with this belief, the focused investment we make in the learning and development of our colleagues is unparalleled in the global hospitality industry. From welcoming new colleagues, to best in class leadership development, you can be sure that potential is identified and nurtured throughout your career.

We are currently looking for an Administrative Officer to provide administrative support to the Sales team to ensure daily functions of the department are smooth and contribute to accomplishing the department’s KPIs in addition to other administrative duties as assigned.

As an Administrative Officer, we rely on you to

• Manage the overall general administration activities including extracting data from the systems, researching/sourcing for information, data entry, document preparation, travel arrangements, filing, office maintenance, etc.
• Assist in preparing and compiling reports, databases, SOPs, agreements, budget information.
• Maintain accurate and up-to-date information in the master files for all the reports, databases, SOPs, agreements, budget, etc.
• Assist in the management of communications, appointments, coordinate TEAMS meeting and taking meeting minutes.
• Assist in creating and updating presentation decks.
• Source for quotations, issue PRs (Purchase Requisitions) and POs (Purchase Orders).
• Monitor and control office and travel expenses to be in line with approved budgets.
• Assist with ad-hoc assignments when needed.

We Are Looking For Someone Who Has

• Able to multitask, stay organized, excellent communications skills and professional mannerism.
• Tech-savvy and strong knowledge of Microsoft office.
• Good command of English and Chinese.
• Resourceful, responsible and willing to learn.
• Fresh graduates are welcome.