Mandarin Oriental
Posted
Global Industry Sales Project Executive
About the job
Summary
- The incumbent will be an integral member of the Global Industry Partners (GIP) team who proactively provides administrative and organizational support to the VP Sales & Marketing, Greater China and their subordinates.
- Perform tasks as assigned in order to achieve teams’ goals and profitability for the company.
Key Responsibilities
- Provide all-rounded co-ordination works and administrative support to VP Sales & Marketing, Greater China
- Coordinate and manage VP Sales & Marketing, Greater China’s calendar, travel and accommodation arrangement, meetings and T&E reimbursement as assigned
- Liaise and align team schedules amid various priorities and urgencies
- Track projects to ensure reasonable prioritization with respect to deadlines and ongoing developments
- Handle correspondences and replies directed to the VP Sales & Marketing, Greater China and acts as the contact point between internal/external stakeholders
- Perform research and prepare all required documents, reports and presentations
- Maintain integrity and confidentiality in day-to-day operations
- Organize team information and generate reference tools for easy use and optimized efficiency
- Assist VP Sales & Marketing, Greater China with preparation of annual GIP sales budgets, CAPEX and BSCs
- Coordinate HR and Finance related administration, tools (PageUp, Docusign etc) and paperwork to ensure company compliance
- Instruct MOHG - Finance regarding budget allocations, payment of invoices, staff expenses and travel arrangements
- GIP administration including expenses, sick leave and annual leave as appropriate
- Provide administrative support to GIP Lead as appropriate including assisting with ad hoc projects and new initiatives
- Manage any ad hoc request and projects from VP Sales & Marketing, Greater China where applicable
- To participate, and keep up to date on, all MOHG automation training and procedural changes as directed by MOHG and VP Sales & Marketing, Greater China
Qualifications
- Bachelor’s degree or equivalent professional experience
- 3 years in a corporate environment
- Relevant administrative role, regional and sales experience desirable
- A detail-oriented individual who can work independently with minimal supervision and exercise professional discretion
- Ability to be flexible, agile, multitask and prioritize tasks
- Communication skills: Possess strong verbal and written skills, other European/Chinese languages a bonus
- Excellent time management and well-developed organizational skills
- Confident in the role of a “gatekeeper” by handling ad hoc tasks, proactively communicating changes, and anticipating and responding to scheduling conflicts
- MS Office competent (Excel, PowerPoint etc)
- Team Player with positive can-do attitude
Advertised: China Standard Time
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