Assistant & Office Manager

Where passion meets opportunity

The best of your adventures is the one you have yet to sail!

Your Purpose

The Assistance and Office Manager provides an efficient and responsive administrative, organisational and logistical service to the SVP Port Development as well as the rest of the wider office team of CTL.

Your Impact

* Working closely with the SVP Port Development, plans and coordinates his diary and keeps him well informed of coming commitments and responsibilities.
* Researches, prioritises and follows up on incoming issues and concerns in order to support the SVP Port Development, including those of a sensitive or confidential nature.
* Screens telephone calls, handles enquiries and requests from external providers and internal customers.
* Coordinates meetings and appointments. Provides liaison with IT department such as conference call set up, video calls set up and room bookings as required. Takes minutes if required.
* Produces professional documents, briefing papers, reports and PowerPoint presentations for the SVP Port Development and the management team, and maintains office systems, including data management, archiving and storage processes.
* Arranges travel and accommodation for duty trips, processes the SVP Port Development travel expenses, and carries out general administrative duties for the wider office team.
* Co-ordinates the maintenance of the premises and manages orders of stationery and other office supplies.
* Organises social/ team building events and coordinates the communication around them.

Your Journey so far

* Relevant university degree, such as Business Economics, Law, Office Management, or Languages.
* Minimum 10 years' experience, of which at least 3 years in a similar role working with executives and senior leadership

Your Essentials

* Fluent English. Any other language is an advantage.
* Computer literate, with strong knowledge of Microsoft Office - Word, PowerPoint, Outlook, Excel.
* Able to remain calm under pressure, to work with deadlines and urgent approvals.
* Confident, assertive and energetic, with outstanding interpersonal and communication skills.
* Dynamic and proactive, with excellent organisational skills, high levels of accuracy and attention to detail.
* Able to act professionally and with sensitivity, confidentiality, courtesy and discretion at all times.
* EU Passport or right to work in Switzerland.

Our commitment

We are committed to building a future that values diverse perspectives, embraces the world beyond borders, and fosters an inclusive environment where every individual feels valued, respected and empowered to be their authentic selves. Our commitment extends to taking meaningful, measurable actions that have a long-term positive impact on our guests, our employees and our planet.

Ready to turn your passion into something extraordinary? Join us at MSC Cruises, where new opportunities await. Apply today to be part of a global team that is pushing boundaries and achieving something remarkable. Your journey starts here