Sales & Catering Coordinator

BASIC PURPOSE: This role is responsible for coordinating services for clients and in-house guests and provide administrative and sales support for the department.

ESSENTIAL FUNCTIONS:

1. Answering phones and ensuring all inquiries are dealt with accurately, timely and in a professional manner.

2. Type correspondence, reports and forms as well as prepare simple written correspondences.

3. Prepare sales proposals and contracts in a timely manner.

4. Create new files and monitor trace files in accordance with the hotel SOP's.

5. Prepare cover sheets, rooming lists and resume reports based on room blocks and customer information.

6. Assist sales manager on creative projects, such as proposals and special event invitations.

7. Maintain timely and effective paper flow and communications within the sales area.

8. Respond to client calls and special requests to obtain details for hotel room and meeting room requirements.

QUALIFICATIONS:

1.A college diploma or equivalent plus 1 year of experience in a sales/catering office or related field. Some college is preferred.

2.Ability to type 50 words per minute. Alphabetizing, grammar and punctuation. Standard business letter formats. Strong hospitality skills.